Real Estate Administrative Assistant

2 weeks ago

Newmarket, Canada JILL Renshaw Real Eatate Full time

Join Our Growing Real Estate Team in Newmarket

Are you a real estate enthusiast with a passion for organization and efficiency? Do you have experience with Realm/Stratus, Top Producer, Real Estate Systems and Real Estate Documents? If so, we have the perfect opportunity for you

We are seeking a knowledgeable, experienced and skilled Real Estate Assistant to join our dynamic team. As a part-time member of our team, you will play a crucial role in supporting our real estate agents and ensuring the smooth operation of our office. Your expertise in Realm/Stratus, Top Producer, Constant Contact, CRM Programs and Real Estate Documents will be highly valued and appreciated.

**Responsibilities**

  • Assist real estate agents with administrative tasks, including managing calendars, scheduling appointments, and organizing paperwork.
  • Maintain and update client databases using Constant Contact and Top Producer, ensuring accurate and up-to-date information and follow up procedures.
  • Prepare and process real estate documents, contracts, and agreements with precision and attention to detail.
  • Collaborate with team members to ensure efficient workflow and timely completion of tasks.
  • Provide exceptional customer service to clients, including weekly reports & ongoing updates on sales, listings & purchases as well as addressing inquiries and resolving issues promptly.

**Requirements**

  • Proficiency in Realm/Stratus, Top Producer, Constant Contact, and Real Estate Documents.
  • Experience working in a Real Estate Team environment.
  • Strong organizational and time management skills.
  • Excellent attention to detail and accuracy.
  • Effective communication and interpersonal skills.
  • Valid driver’s license and personal vehicle for some general errands occasionally
  • Ability to work independently and as part of a team.

**Benefits**

  • Competitive part-time salary.
  • End-of-year bonus based on performance.
  • Opportunity to work with a growing and successful real estate team.
  • Gain valuable experience and knowledge in the real estate industry.

To apply, please send your resume and a brief cover letter. Only qualified applicants will be contacted. Thank you for taking the time to apply.

**Job Type**: Part-time

**Salary**: $25.00-$30.00 per hour

Expected hours: 15 - 25 per week

**Benefits**

  • Automobile allowance
  • Company events
  • On-site parking
  • Profit sharing

Flexible Language Requirement

  • French not required

Schedule

  • Monday to Friday

Supplemental pay types

  • Bonus pay

Application question(s)

  • Do you live within 10 -20 km of the Newmarket area

**Education**

  • Secondary School (preferred)

**Experience**

  • Real Estate Assistant: 1 year (required)
  • Administrative experience: 1 year (preferred)

Ability to Commute

  • Newmarket, ON L3Y 7R6 (required)

Work Location: In person

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