Executive Assistant

2 weeks ago

Burnaby, Canada Ekona Power Inc. Full time

Ekona Power is a Vancouver-based breakthrough energy technology company developing a novel methane pyrolysis platform for low-cost, clean hydrogen production. We believe this technology will have a significant and positive impact in a world trying to reduce greenhouse gas emissions and address climate change.

**Job Summary**:
We are looking for an Executive Assistant & Office Manager to work out of our North Burnaby office. This role will perform executive duties for the CEO, as well as manage the office day to day administrative functions. Your primary goal is to support the CEO and Ekona staff by being helpful and resourceful, anticipating office and the CEO’s needs, and presenting a professional and pleasant demeanour.

**Primary Responsibilities**:
EA functions (for the CEO)
- Calendar Management; setting up meetings
- Take meeting minutes
- Arrange travel arrangements, when required
- Expense reports & reconciliation
- Other duties as required

Board & Investor Management
- Plan and manage quarterly board and strategic investor meetings
- Assist with board travel if required
- Schedule meetings and take minutes
- Investor relations including organizing PowerPoint presentations
- Other duties as required

Office Manager
- General administrative support for the office
- Office Management including ordering new office supplies, furniture
- Managing office vendors - cleaners, recycling, facilities
- Research new suppliers & vendors
- Manage IT service providers, troubleshoot where possible
- Arrange and plan social activities
- Assist with onboarding & training new hires

**Qualifications**:

- At least 5 years of previous Executive Assistant/ Office Management experience; preferably supporting C-suite level Executives
- Self-driven and proactive; ability to look ahead and predict needs
- Exceptional interpersonal and communications skills
- Highly organized with the ability to manage own time efficiently
- Ability to work both independently and with a team
- Ability to deal with sensitive situations in a professional manner and handle information with discretion
- Proficient with Microsoft Office and willingness and ability to learn new software
- Other duties as required

**We Offer**:
Purposeful work - we are developing breakthrough technology that transforms the way we produce clean hydrogen to combat climate change.
- Competitive compensation, plus bonus and stock options
- Extended health and dental plan
- Flexible work schedule
- Staff social functions
- Kitchen snacks
- Free (and abundant) parking at our North Burnaby location
- Great team to work with

We are a fun group of mainly engineers and operations staff. We are competitive, humble, and hard working.
- Into coffee? We have a pretentious coffee club
- Enjoy cycling? We have a club for that too
- Running? Burnaby lake park is right behind the office
- Competitive? Challenge a co-worker to a game of foosball

  • Executive Assistant

    4 weeks ago

    Burnaby, Canada Executive Full time

    Career Opportunities with New Miles Immigration, Recruitment & Consulting Services Careers At New Miles Immigration, Recruitment & Consulting Services Current job opportunities are posted here as they become available. Phoenix Travel Ltd. is a reputable travel service provider, regulated by Consumer Protection BC and a member of the Association of...

  • Executive Assistant to Leadership | Travel

    3 weeks ago

    Burnaby, Canada Executive Full time

    A dynamic consulting firm is seeking a professional Executive Assistant to provide administrative support for its executive team. Responsibilities include managing schedules, coordinating meetings, and preparing documents. Candidates should have a Bachelor's Degree and at least two years of relevant experience. The position offers full-time work at 35 hours...

  • Executive Assistant to Leadership | Travel

    3 weeks ago

    Burnaby, Canada Executive Full time

    A dynamic consulting firm is seeking a professional Executive Assistant to provide administrative support for its executive team. Responsibilities include managing schedules, coordinating meetings, and preparing documents. Candidates should have a Bachelor's Degree and at least two years of relevant experience. The position offers full-time work at 35 hours...

  • Executive Assistant

    5 days ago

    Burnaby, Canada Watson Gloves Full time

    Are you interested in growing your career with Watson? **WATSON GLOVES: Who We Are**: With 106 years of experience, Watson Gloves is North America’s single source for hand protection offering over 2,000 different styles to cover glove-use: at work, at home, at play. We are a **Family **-owned company that is committed to providing **Authentic **and **Fun...

  • Executive Assistant

    12 hours ago

    Burnaby, Canada SEIU Local 2 Full time

    **Executive Assistant** The Service Employees International Union Local 2 (SEIU Local 2) is a 20,000 member organization that represents workers in British Columbia, Alberta, Ontario, New Brunswick and Nova Scotia. We are currently seeking an Executive Assistant at our Burnaby, BC office. **Job Overview** This is an job is based in Burnaby, BC. The...

  • Executive Assistant

    2 weeks ago

    Burnaby, British Columbia, Canada TRAVEL BEST BETS Full time $45,500 - $53,500 per year

    Executive Assistant – Travel Best Bets (Full-Time, In-Office – Burnaby Head Office)Reporting to: President & Executive Leadership TeamPosition OverviewThe Executive Assistant will provide high-level administrative and operational support to the President and 3 Vice Presidents. This role requires exceptional attention to detail, confidentiality, and the...

  • Executive Assistant

    2 weeks ago

    Burnaby, Canada 123Dentist Full time

    **123Dentist** is Canada's oldest and largest dentist-owned network of dental practices with more than 425 locations nationwide and more than 5,000 employees and growing. We provide Canadian dentists and dental practices with an array of non-clinical support and resources, including accounting, HR, marketing, as well as supply & equipment procurement. By...

  • Executive Assistant

    3 weeks ago

    Burnaby, Canada BC Housing Full time

    Overview Executive Assistant – Short-Term (14 months) / Full-Time Location: Burnaby, B.C. Reporting to the General Counsel and Corporate Secretary (the GC), the Executive Assistant is responsible for performing executive administration functions and ensuring the smooth operation of the office of the General Counsel and Corporate Secretary. The position...

  • Executive Assistant

    3 weeks ago

    Burnaby, Canada BC Housing Full time

    Overview Executive Assistant – Short-Term (14 months) / Full-Time Location: Burnaby, B.C. Reporting to the General Counsel and Corporate Secretary (the GC), the Executive Assistant is responsible for performing executive administration functions and ensuring the smooth operation of the office of the General Counsel and Corporate Secretary. The position...

  • Executive Assistant

    3 days ago

    Burnaby, Canada Destination Auto Group - Shared Services Full time

    Recognized as the 2019 and 2022 Canadian Automotive Dealers Association (CADA) Laureate Award Winner for Business Innovation and one of Canada’s Best Employers for Recent Graduates for 2025, Destination Auto Group is seeking a highly skilled Executive Assistant to support our President and executive team. This is a critical role for an experienced...