Academic Department Manager

**Department** Faculty of Medicine & Dentistry - Oncology Dept

**Salary range** $76,395 to $127,323

**Posted date** May 13, 2025

**Closing date** May 27, 2025

**Position Type** Full Time - Operating Funded

**Description**:
**_This position is part of the Association of the Academic Staff of the University of Alberta (AASUA)._**

In accordance with the Administrative and Professional Officer Agreement, this position has a comprehensive benefits package and an annual salary range of $76,395 to $127,323.

**Location** - This role is in-person at North Campus Edmonton.

**Working at the University of Alberta**
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

**Working for the Department of Oncology**

The Department of Oncology’s commitment to excellence in clinical care, innovative research, and comprehensive training is at the heart of everything we do. With a distinguished history and over one hundred expert faculty members, we proudly collaborate with the Cross Cancer Institute, Katz Group Centre, and the Medical Isotope and Cyclotron Facility. Our mission is not only to provide excellent patient care but also to be at the forefront of advancements in medical oncology. By researching the molecular intricacies of cancer and harnessing these insights in our groundbreaking clinical trials, we strive to transform personalized cancer care. We are committed to developing effective and innovative cancer treatments, to profoundly impact the lives of our patients.

**Position Summary**

The Academic Department Manager (ADM) is a critical leadership role within the Department of Oncology at the University of Alberta’s Faculty of Medicine & Dentistry. Reporting to the Faculty General Manager, the ADM oversees administrative operations supporting the Department’s teaching, research, and clinical innovation missions. The ADM manages people, resources, and processes to ensure operational excellence, strategic growth, and financial sustainability in a complex environment involving the University, Alberta Health, and Alberta Health Services.

Working closely with the Department Chair and Faculty leadership, the ADM leads initiatives related to strategic planning, financial and human resources management, academic programming, compliance reporting, and communications, while integrating principles of equity, diversity, and inclusivity into all departmental activities.

**Duties**
- Oversee departmental administration, including strategic planning, human resources, financial management, and compliance reporting.
- Manage the employee lifecycle for academic and clinical academic staff, in coordination with HR and Medical Affairs.
- Lead operational planning, governance processes, and departmental communications.
- Administer academic program operations, overseeing learner administration services and supporting education program delivery.
- Monitor and manage departmental finances (~$9M budget, ~$16.5M in research funding) in partnership with Finance Service Partners.
- Develop, implement, and maintain financial policies, budgets, forecasts, and internal controls.
- Build and maintain strategic relationships with University offices, Alberta Health Services, and external partners.
- Support faculty in research financial administration, grant compliance, and reporting.
- Lead and mentor administrative staff, promoting professional growth, continuous learning, and inclusive engagement.
- Participate in Faculty and Department committees, contributing to governance and strategic planning.

**Minimum Qualifications**
- Bachelor’s degree required; graduate degree in Human Resources, Business Administration, or related field.
- Education and a combination of 5 years of leadership experience managing multidisciplinary teams in complex, fast-paced environments.
- Demonstrated expertise in strategic planning, human resources, and organizational administration.
- Strong understanding of budgeting, forecasting, financial reporting, and audit processes.
- Experience working in healthcare delivery, education, or research-intensive settings.
- Knowledge of operations in large unionized organizations.
- Strong facilitation, negotiation, conflict resolution, and problem-solving skills.
- Abili