Academic Staff Compliance Specialist

**Department** Faculty of Medicine & Dentistry - Medicine Dept

**Salary range** $64,046.58 to $87,795.27

**Hours per week** 40

**Grade** 9

**Posted date** October 31, 2024

**Closing date** November 7, 2024

**Position Type** Full Time - Trust Funded

**Description**:
**This position is a part of the Non-Academic Staff Association (NASA).**

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

**Location - **Work primarily takes place at North Campus, Edmonton.

**Working at the University of Alberta**
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. **Learn more**.**

**Working for the Department**

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada's Greenest Employers for over a decade. The Department of Medicine is the largest department in the Faculty of Medicine & Dentistry at the University of Alberta with over 250 academic faculty members and over 400 trainees (graduate students, postdoctoral fellows and residents).The Department of Medicine's core mission is to undertake outstanding education, research and high-quality clinical care to provide the best possible health outcomes for Albertans. We have 14 divisions that work collaboratively in a multi-disciplinary, multicultural and ethnically diverse collegial environment.

**Position**

The Academic Staff Compliance Specialist (ASCS) role is designed to assist the Divisional Directors with recruitment strategies and activities to support the workload demands and develop Workforce Planning reporting as required to support ongoing clinical and academic needs of the divisions and Department of Medicine (DOM). This role will work collaboratively with the Chair, Academic Department Manager of the DOM, the FOMD Administrative Services Team. The Human Resources Partner (HRP) will provide guidance in areas related to interpretations of the collective agreement and management of issues that impact the agreement with the University.

The ASCS is a member of DOM reporting to the Academic Department Manager and working very closely with the Department Chair. The ASCS is responsible for carrying out the day-to-day human resource activities for academic faculty members related to workforce planning, recruitment onboarding, compensation, practices and policies, payroll processes, benefits, leaves and separations. The ASCS provides advice and assistance to the Division Directors with Workforce planning and recruitment strategies for Academic and Clinical workload of Academic Staff. This role supports the 14 divisions of the DOM and works to develop strategies that support the ongoing operations of the divisions. This role is also responsible for the development of efficient recruitment and selection practices within the Department aligning with FOMD and University of Alberta, as well as Alberta Health Services.

**Duties**
- Responsible for all HR activities related to the support of all academic faculty positions, including academic and clinical Academic Medicine and Health Services Program (AMHSP) members, Fee-for-service physicians, basic scientists, visiting professors, and self-funded researchers.
- In conjunction with the DD and AHS will develop the Initial Recruitment proposal and Impact Analysis Position for AMHSP recruitment; will provide and outline the specific responsibilities for the physicians that the DoM is recruiting.
- Collaborate with AHS Coordinator on FFS physician recruitment to ensure copies are received and captured in the DOM Workforce.
- Facilitates the approvals for the Academic recruitments through the Faculty SharePoint site.
- Develops/conducts the recruitment process for all new vacancies; this includes:

- Initiating recruitment requisition and development of the job posting (internal/external).
- Implement job posting forms and advertisements through Staff Shared Services.
- Responsible for maintaining the Physician Recruitment Process, and developing workflows and proc