Undergraduate Academic Student Advisor

**Department** Engineering Student Services

**Salary range** $51,821.52 to $70,382.74

**Hours per week** 35

**Grade** 8

**Posted date** September 13, 2024

**Closing date** September 27, 2024

**Position Type** Full Time - Operating Funded

**Description**:
**This position is a part of the Non-Academic Staff Association (NASA).**

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

**Location - **This role is hybrid with a mix of remote and in-person at North Campus, Edmonton.

**Working at the University of Alberta**
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

**Working for the Faculty of Engineering**

The Faculty of Engineering at the University of Alberta offers a wide range of undergraduate and graduate engineering programs, creating the opportunity to pursue exceptional, high-quality educational experiences.

Our vision is to be the most daring engineering community on the planet. We are engineers united by our unwavering dedication to solving the world’s greatest challenges and building a better future for society. We are: Driven. Trailblazing. Curious. Supportive. Grounded. Considerate.

Within Student Services we impact the Faculty of Engineering’s resources through an innovative and efficient “students first” model that fosters a network of highly engaged students, staff, alumni, and other stakeholders while supporting the Faculty’s reputation for excellence. Engineering Student Services is poised for the future and preparing for growth

We serve engineering students by creating a clear path that supports them throughout their academic programs and enables them to complete their programs on time, overcome barriers to success, and enjoy a positive educational experience.

**Position**

The Undergraduate Academic Student Advisor is accountable for contributing to the effective delivery and maintenance of the specialized programs within the Faculty of Engineering and its four departments and provide comprehensive, individualized assistance and academic advising.

The advisor must have a working knowledge of issues related to the Freedom of Information & Protection of Privacy Act (FOIPP) and accommodation of students with disabilities as well as a passion to work one-on-one with students.

The advisor will work closely with more than 4800 undergraduate students to provide advice on program requirements, academic performance and timetable management. The incumbent (s) will also be the liaison to the departmental Associate Deans of Undergraduate Studies, Program Directors and acts as a resource to department and faculty undergraduate academic planning committees.

**Duties**

Student Advising and Program Management
- Advises current and prospective students and staff about university and faculty policies and procedures regarding admission, registration, program planning, program completion, convocation including Iron Ring, course withdrawals, academic standing, grades, deferred exams and FOlPP; advising is conducted verbally and in writing (in-person and e-advising) Rotational advising to provide in person advising.
- Advises and coaches students regarding larger life issues such as career planning; refers students with severe personal difficulties to the appropriate professional counselors and/or agencies on campus.

Information Coordination
- Coordinate and monitor programs and course information published in the University of Alberta calendar to ensure accurate information and identify and correct errors.
- Evaluates Academic Standing for all students in Undergraduate Programs.
- Reconciles accuracy of University Secretariats Notice of Course Program Circular with respect to changes proposed by APC Committee.

Convocation
- Determines graduation eligibility and certifies degree completion for all undergraduate programs upon consultation and approval from each department.
- Assess credit from outside domestic and international institutions with recommendations for final approval from departments.
- Advise students on course deficiencies and provide a program path to facilitate graduation.
- Process accurate graduation lists for Fall and Spring Convocation and for APEGA Iron Ring