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Executive Assistant

2 weeks ago

Brentwood Bay, Canada Seafirst Insurance Full time

Are you interested in a career in Insurance? We would love to talk to you if so

SeaFirst Insurance Brokers are insurance specialists. Our rapidly growing company has been providing our clients with the finest in general insurance services for over 40 years and are proud to be the largest general insurance brokers on the Saanich Peninsula, with offices in Brentwood Bay, Saanichton, Sidney, Oak Bay, Westshore, and Salt Spring Island. It is our philosophy to provide our clients with professional service, while at the same time, maintaining a positive work environment for our employees.

We are looking for an experienced **Executive Assistant** to provide support to our Personal and Commercial leadership team at our beautiful Brentwood Bay office

**If you are interested in working for a local, community-oriented insurance brokerage, please connect with us**_ - we want to hear from you_**

**What you will do in the role**:

- Perform clerical and administrative duties to ensure the smooth and efficient operations of the department
- Support the Personal and Commercial leadership team with day-to-day activities, office needs, and scheduling
- Schedule and coordinate meetings (internal and external), appointments, and office activities or events
- Data entry and collection to compile reports and metrics to prepare data for internal meetings
- Coordinate and track completion of mandatory licensing in the department
- Support department payroll by completing approvals and reviews for accuracy
- Coordinate and schedule performance reviews, onboarding, and trainings
- Scheduling general and department meetings, preparing agenda’s and taking minutes
- Tracking and organizing company information, broker codes, representative contact information, and employee information
- Coordinate the completion of internal and external newsletters
- Project management and supporting on special projects as assigned
- Other duties as assigned

**You can offer SeaFirst**:

- Minimum of 5 years of experience in administration or office management, with at least 1 year of experience in an Execitive Assistant role
- Experience working in insurance is an asset
- Proficiency in Microsoft Office Suite of programs including Word, Excel, and Outlook
- Strong written communication and editing skills and a high degree of accuracy
- Excellent interpersonal skills and a collaborative team player
- Ability to work autonomously
- Analytical and problem-solving skills
- Effective planning, organizational, coordination, and time management skills Experience working in insurance is an asset

**We offer Employees**:

- Career growth opportunities and tuition reimbursement
- Additional paid time off
- RRSP/TFSA matching
- Extended health & dental care plus a health spending account
- Employee and family assistance program with comprehensive Mental Health services
- Fitness and wellness subsidy

**Where and when you will work**:

- Brentwood Bay Office, with a possible hybrid arrangement
- Travel to other offices may be required
- Monday to Friday, 8:30am - 5:00pm

**Application Information**:

- Navacord is actively committed to supporting diversity, equity, and inclusion. We serve and recognize and respect human differences and similarities. We value the diversity of people and actively encourage women, indigenous peoples, members of visible minorities, people with disabilities, and lesbian, gay, bisexual, transgender, and queer (LGBTQ2+) persons to apply._

This posting will remain open until filled.

If you are interested in an exciting career in the insurance industry, connect with us_ - _**_we want to hear from you_