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Project Coordinator

3 weeks ago

Kitchener, Canada Woodhouse Group Inc. Full time

Woodhouse Group Inc. is a trusted leader in general contracting, disaster restoration, and real estate management, with over 55 years of experience serving Waterloo Region and beyond. From transforming spaces to restoring properties, we are committed to excellence in every project we take on.

Our Woodhouse Restorations Division provides 24/7 emergency response to help clients recover and rebuild after disasters from water, fire, wind and mould. Our award-winning team is committed to delivering fast, reliable support when it’s needed most, restoring homes and businesses with care and control.

**Project Coordinator (Disaster Restoration)**

We are seeking an experienced **Project Coordinator** with a proven track record in the disaster restoration industry. In this role, you will work closely with our Project Managers to oversee the detailed execution of various projects, ensuring operational efficiency and exceptional results. As a key player in our team, your contributions will be critical to maintaining smooth operations and meeting organizational expectations.

**As a Disaster Restoration Project Coordinator, you will be responsible for**:
**Project Coordination**
- Serve as the primary point of contact for clients, insurance adjusters, and other stakeholders throughout the project lifecycle.
- Conduct site assessments of restoration projects, including damage evaluation and estimation of required resources.
- Develop and execute project plans, outlining timelines, deliverables, and key milestones.
- Coordinate and schedule multiple restoration activities, subcontractors, and vendors to ensure project progress and completion according to established deadlines and profitability.
- Regularly monitor project status, identify potential risks or delays, and implement mitigation strategies as necessary.
- Build and maintain a network of reliable subcontractors
- Participate in the after-hours emergency response team and be available during peak volume or catastrophic events
- Complete material take-offs and coordinate timely, cost-effective procurement of required materials
- Lead the construction team, including hiring, mentoring, and managing performance and discipline as needed

**Documentation and Reporting**
- Prepare and distribute work orders, contracts, change orders, and insurance claims documentation.
- Maintain accurate and up-to-date project files in the job management system at all times.
- Generate and provide regular progress reports to clients, insurance adjusters, and other relevant stakeholders.
- Ensure all project-related documentation complies with industry regulations, insurance requirements, and company standards.

**Quality Assurance and Compliance**
- Ensure that restoration activities adhere to industry standards and complies with relevant government regulations including the Occupational Health and Safety Act.
- Conduct regular site inspections to assess the quality of workmanship and adherence to project specifications.
- Collaborate with internal quality assurance teams to address any deficiencies or non-compliance issues promptly.

**Team Collaboration**
- Collaborate with internal teams, including field staff, estimators, project managers, and administrative staff, to facilitate seamless project execution.
- Provide guidance and support to on-site teams during restoration projects, addressing any challenges or concerns that may arise.
- Foster a positive and collaborative work environment, promoting effective communication and teamwork.

**To be successful in this role, you will bring**:

- **Experience**: Minimum 3+ years of proven success in the construction industry, with experience in site supervision or construction management.
- **Project Scope**: Hands-on experience across residential, commercial, and multi-unit dwelling projects.
- **Team Collaboration**: Ability to work cooperatively and effectively with others to set goals, resolve problems, and support organizational success.
- **Ethical Standards**: Strong understanding of ethical behavior and business practices aligned with organizational values.
- **Tech Proficiency**: Advanced skills in Microsoft Office 365 and familiarity with job management and restoration software, or a proven ability to learn new systems quickly.

**What we offer**:
**Competitive Salary**: Attractive compensation package that reflects your experience and expertise.

**Comprehensive Group Benefits Program**:Enjoy peace of mind with our extensive benefits package, including extended health and dental coverage, life insurance, critical illness protection, and access to an employee assistance program for support when you need it.

**Tools for Success**:We provide everything you need to excel, with the support and resources to help you thrive in your role.

**Employee Recognition Events**:Participate in regular events that celebrate and acknowledge your hard work and achievements, fostering a positive and motivated workplace culture.

**If you or s