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Administrative Assistant

2 weeks ago

Moncton, Canada UNIFOR Full time

**Duties and responsibilities may include, but are not limited to**:

- Perform daily administrative functions in a punctual, professional manner;
- Prepare Notice to Bargain documents and support Service Representatives during the negotiation process (proposals, collective agreements changes, meeting spaces booking, ratification meetings etc.);
- Assist the Service Representatives with files related to Arbitration, Mediation and Conciliation;
- Work with the Regional Director, Area Director, Industry Directors and National Representatives to organize multiple conferences, industry council meetings, training courses and prepare materials for national and regional councils, when needed;
- Organize cost-effective travel arrangements and itineraries for staff as required, following the guidelines for travel as described by the National Secretary-Treasurer’s office;
- Use independent judgment to compose, format, and edit letters, memos, minutes, correspondence, reports and presentations from draft stage to finalization;
- Follow an organized filing/document management process for electronic and paper documents;
- Manage schedules/calendars for staff as required;
- Process office invoices with appropriate approvals in a timely manner and handle the petty cash flow.
- Order office supply in conjunction with the national purchasing department.
- Coordinate all office routines and services including phones, security, coffee, cleaners, tenants, building and property maintenance, etc.
- Process office invoices with appropriate approvals in a timely manner.
- Other duties assigned, as needed and/or to assist other COPE staff across Canada.

**Position Requirements**:

- Post-secondary education, diploma holder or equivalent experience;
- Bilingual in French and English is an asset;
- At least 2 years’ experience in a similar role or equivalent;
- Experience in an unionized workplace is required;
- Exceptional knowledge of the bargaining process with no guidance and an ability to source and book interpretation;
- Strong proficiency in online meeting coordination (i.e. Zoom meetings);

**Job Types**: Full-time, Permanent

Pay: From $63,900.00 per year

Additional pay:

- Overtime pay

**Benefits**:

- Casual dress
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday
- Weekends as needed

**Experience**:

- Microsoft Excel: 2 years (required)
- Project management: 2 years (preferred)
- Time management: 2 years (preferred)
- Microsoft Word: 2 years (required)

Work Location: In person

Application deadline: 2024-11-18