Real Estate Team Administrative Assistant

Are you a self-motivated efficient administrator who prides themselves on excellent communication skills, accuracy and with a passion for supporting other people? Do you have real estate experience, love checklists, and are an enthusiastic, detail-oriented person who would love to a part of a collaborative, incredibly supportive, and thriving work environment with some amazing women who align with your values. If so, you may be our new ADMINISTRATIVE ASSISTANT working collaboratively with the rest of our admin team, and we’d love to hear from you

The FALKWIN GROUP is one of Atlantic Canada’s top real estate teams. Join our 5 diligent agents, and fabulous social media specialist in the delivery of an exceptional level of real estate services in Halifax.

**Are You**

**A Master of Efficiency -**You take pride in keeping things running smoothly, are a multi-tasking wizard, ensuring everything stays organized so the team can work seamlessly together.

**All About the Details**:

- Are you keen to follow detail, systems and procedures. Do you have superior language and grammar skills?

**Tech Savvy** - Are you proficient in Google Suite, data entry and take initiative to problem solve
- bonus points for experience in Paragon.

**A Master in CRM (Follow up Boss)**- You enjoy overseeing and running CRM systems that are meticulously organized and optimized for seamless client communication. Keeping everything within the CRM on track and running smoothly.

**An Organizer** - Are you highly organized and not easily overwhelmed?

**A Problem Solver** - Are you keen to learn new systems, take initiative, and enjoy anticipating the needs of those around you?

**An Optimist** - Do you enjoy sharing positive outlook and are easily approachable and open minded? Do you have a helpful spirit?

If you answered yes to the above, please keep reading. We want to meet you

**Main Responsibilities**
- Diligently coordinate and handle details pertaining to real estate paperwork including inputting and activating new listings, processing sales, monitoring deadlines in accepted offers and communicating electronically with agents, lawyers, lenders, and clients with professionalism.
- Draft standardized documents in Webforms including but not limited to offers, listing paperwork and buyer documents.
- Manage and maintain the client database, send drip campaigns, monitor action plans, know our CRM, Follow Up Boss, inside out.
- Nurture team and client connection by assisting in planning and executing fun client and team events
- Collect and input stats and data for monthly reports and invoicing
- Coordinate/confirm showing requests for team listings with agents and clients
- Create templated marketing materials
- Track and maintain a variety of company statistics

**What we offer**:

- Full-time - 40 hours per week, ideally in office
- Connection, support and friendship with an incredible group of incredible women
- Training, on-going support, & professional development
- The opportunity to be part of a productive and well-respected team of professionals who all unconditionally support and encourage each other with a helpful spirit.
- Fun monthly team events (kayaking, spa day, restaurants, etc)
- Base salary starting between $457k - $57k depending on experience with ability to move up after 3 months depending on proficiency, + incentives

**Applicant Must**:

- Live in Halifax
- Have a reliable form of transportation
- Have a minimum 2 years administrative experience
- Be available to start on or before Early April

**Previous knowledge or work experience in the real estate industry considered a strong asset.**

**Benefits**:

- 2 weeks paid vacation to start, 3 weeks in year two
- On-site parking
- Paid fun monthly social team events
- Excellent team culture
- Bonus commission incentives

**Job Types**: Full-time, Permanent

Pay: $47,000.00-$57,000.00 per year

Additional pay:

- Commission pay

**Benefits**:

- Company events
- On-site parking
- Paid time off

Schedule:

- Monday to Friday

**Language**:

- English (preferred)

Work Location: In person

Application deadline: 2025-03-07