Administrative Support Agent, Class I

4 days ago

SaintLambert, Canada Champlain Regional College Full time

**Posting Number**: LAM-S24-25-3295

**Job Title**: Administrative Support Agent, Class I

**Constituent College**: Champlain College Saint-Lambert

**Work Location**: Saint-Lambert

**Service**: Continuing Education

**Reporting to**: Operations Manager, Continuing Education

**Job City**: Saint-Lambert

**Position Status**: Full-time Replacement

POSITION
Champlain College Saint-Lambert requires the services of an ADMINISTRATIVE SUPPORT AGENT, CLASS I for a full-time replacement position in the Continuing Education department.

FUNCTIONS
Reporting to the Operations Manager of Continuing Education, the incumbent will perform a set of administrative and clerical functions of a relatively complex nature that support the courses, programs and services offered by the department, according to established methods and procedures.

The incumbent will provide administrative support for various programs, courses and services offered by Continuing Education.

**MAIN RESPONSIBILITIES**:
1. Perform administrative tasks such as registration, preparation of certificates and diplomas, and the processing of student dossiers.

3. Transcribe and format texts, create tables and graphics, keep databases and records up to date, book appointments, organize meetings and / or events and keep the program documents and information up-to date.

4. Seek out and collect information to be included in correspondence or reports; gather, classify and archive files as per established procedures.

5. Participate in the preparation and contribute to the implementation of departmental events such as conferences, fairs, open house and graduation ceremony.

**Requirements**:
Education
Must have a diploma of vocational studies (DEP) with appropriate specialty or a secondary school diploma (DES) or have a diploma or an attestation of studies which is recognized as equivalent by the competent authority.

Experience
Minimum one (1) year relevant work experience.

Competencies
Must be able to communicate proficiently in both English and French (verbal and written).
Must be proficient with Microsoft Word and Excel.

Customer service oriented
Team player
Attentive to details
Able to work in a fast-paced environment and manage concurrent tasks and deadlines.

Asset
Comfortable with the Microsoft 365 environment

**Work Schedule**: Monday to Friday 8:30 a.m. to 4:30 p.m. (35 hours per week). Overtime and schedule changes may be required during peak periods.

**Duration of contract**: At the latest, until the return of the incumbent

**Salary Scale**: $24.36 - $27.24

**Start of Posting Period**: 2024-08-27

**End of Posting Period**: 2024-09-04 23:59

**Comments**:
Anticipated start date: as soon as possible

BENEFITS OF WORKING AT CHAMPLAIN COLLEGE
Medical and Dental Insurance
Retirement plan (RREGOP) and group health insurance
Short term and long term disability insurance
Possibility of working remotely (1 day/week)
Summer hours
Access to the sports center and fitness classes
Professional development and training
Onsite cafeteria services
Employee assistance program
Onsite specialized services such as Physiotherapist, Osteopath, Kinesiologist, Orthopedist, Certified Athletic Therapist, Sport Medicine doctors and sport nutritionist ($)
Proximity to the Longueuil metro station and onsite parking ($)

We thank all applicants for their interest, however only those selected for an interview will be contacted.

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