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Front Desk Receptionist

2 weeks ago

Mississauga, Canada Allite Immigration Services Inc. Full time

**About Us**
We are a fast-growing, client-focused Immigration Consultancy committed to providing reliable, ethical, and professional immigration services. We assist individuals and families in navigating the complex Canadian immigration system with care and integrity.

**Job Summary**

**Duties**
- Greet and welcome clients and visitors in a professional manner.
- Handle incoming phone calls and inquiries; direct calls appropriately, take messages, and provide basic information.
- Manage appointment scheduling and maintain an organized filing system.
- Manage front desk operations and ensure smooth day-to-day functioning in a fast-paced office.
- Perform general administrative tasks, including filing, organizing, and updating client records and information.
- Maintain the internal system by uploading documents and conducting regular follow-ups with clients.
- Provide support to the case processing team with document handling, scanning, and filing.
- Participate in creating a positive, camera-friendly environment for occasional office videos or social media content
- Maintain professionalism and confidentiality in handling client files.

**Experience**
- Previous experience as a receptionist or in a similar customer-facing role is preferred.
- Strong phone etiquette and communication skills are essential.
- Proficiency in data entry and experience with Microsoft Office Suite (Word, Excel)
- Experience with software like Adobe (PDF editing, basic forms, etc.)
- Ability to handle multiple tasks while maintaining attention to detail and accuracy.
- Bilingual or multilingual skills are an asset (but not mandatory)

We look forward to welcoming a dedicated Front Desk Receptionist who is eager to contribute positively to our team

Pay: $33,000.00-$45,000.00 per year

Additional pay:

- Bonus pay
- Commission pay

**Benefits**:

- Paid time off

Schedule:

- Monday to Friday

**Experience**:

- Front desk: 1 year (preferred)

Work Location: In person