Assistant Office Manager

**Assistant Office Manager**:
**Job ID**:

- 229564

**Posting status**:

- Open

**Organization**:

- Ministry of the Solicitor General

**Division**:

- Hamilton-Wentworth Detention Centre

**City**:

- Hamilton

**Position(s) language**:

- English

**Job term**:

- 1 Temporary (Up to 12 months with possible extension)

**Job code**:

- C11OAD - Office Administration 11 (COR)

**Salary**:

- $32.11 - $38.34 Per hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.
- Do you enjoy working with financial and human resources information? Would you say that leading others is a natural skill of yours? If so, take the next step in your career and consider this great opportunity**About the job**: You will:

- oversee the accurate processing of financial transactions in accounts payable, petty cash, purchasing, inmate trust, business office functions and systems
- assist with budget preparation and expenditure forecasting
- assist with the processing of attendance/payroll transactions
- reconcile complex information and cases
- assist in the training and orientation of new staff
- create and maintain correspondence, spreadsheets and statistical reports

**What you bring to the team**:
**Specialized Knowledge**: You have knowledge and experience with:

- Financial accounting and administrative policies and procedures including budgeting, forecasting, purchasing and records retention to ensure processing of financial transactions
- HR policies, procedures and collective agreements
- Supervisory practices, related legislation and policies
- Financial systems and attendance/payroll systems

**Essential Skills**:

- you have interpersonal and communication skills to respond to inquiries from staff and external suppliers and to work effectively with others
- you have analytical and problem solving skills to verify accuracy of accounts and resolve discrepancies
- you have the ability to work within a fast-paced, changing work environment
- you have knowledge of computer programs including Microsoft Office and advanced knowledge of Excel to maintain spreadsheets**How we support diversity, inclusion and accessibility**: We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's _Human Rights Code_ and the _Accessibility for Ontarians with Disabilities Act, 2005._ We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

- diversity, equity and inclusion initiatives
- accessibility
- Anti-Racism Policy

**What we offer**: The Ontario Public Service is one of Ontario's largest employers. Employees work for 29 ministries, with offices in more than 70 cities across the province. We offer:

- a career that can grow across ministries and job functions
- flexible learning and developmental opportunities, including education and mentorship programs
- a comprehensive compensation and benefits package
- comprehensive benefits that look after your holistic wellness needs
- base salary that aligns to market trends with performance-based pay and scheduled salary progression
- tailored work arrangements, including opportunities like flex hours, self-funded leave and more
- a modern, friendly and accessible physical work environment

**Additional information**:

- Monday, June 2, 2025 11:59 pm EDT

**Position details**:

- 1 English Temporary, duration up to 12 months, 165 Barton St E, Hamilton, West Region, Vulnerable Sector Check (Fingerprint Based), Local Police Databases Search, PIP/NICHE/RMS

**Compensation group**:

- Ontario Public Service Employees Union

**Work hours**:

- Schedule 3

**Category**:

- Administrative and Support Services

**Posted on**:

- Friday, May 16, 2025

**Note**:

- **About security checks**:
A criminal or other federal offence record **does not automatically disqualify you** from the position. We consider each situation based on the position's responsibilities.
If a check is needed and you've lived outside of Canada in the past 5 years for 6 or more months in a row, or if you are not a Canadian resident, you'll need to provide an out-of-country police clearance certificate from the country you lived in.
Employment screening checks are only reviewed and evaluated by the Transition and Security Office, which also maintains them and keeps them strictly confidential.
- T-CL-229564/25

**How to apply**:

- Your c