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Office Administrator Assistant
2 weeks ago
The office administrator is responsible for providing administrative support and managing client contact in a small professional services environment in our Hamilton office. As the first point of contact when entering the office or calling in by phone, the Office Administrator will be an integral part of client management and client interactions on a daily basis. This role will also assist with compiling client packages, maintaining client and job information in our system and various other administrative tasks that support our professional services staff. Experience as an administrative assistant in an accounting or professional services firm is required.
In addition to the office administrator tasks, bookkeeping will also form part of the duties. This involves entering data received by clients into bookkeeping software, reconciling bank and credit card accounts, and supporting clients with basic software questions.
Office Manager Responsibilities:
- Answer and direct incoming calls through the general office line.
- Greet clients and visitors in a friendly and professional manner, set up meeting rooms, offer and deliver refreshments.
- Prepare financial statement, corporate and personal tax package assemblies.
- Proofread and edit documents for grammar, spelling, format and simple addition.
- Enter new clients and update existing client information as required.
- Setup new jobs and log in work as it arrives to the office. Document pertinent information relating to work in the system when necessary.
- Scanning and filing as required.
- Mail and courier packages and letters as required.
- Monitor and maintain office supplies.
- Keep the office tidy and clean.
- Send out year-end letters and follow-up as necessary.
- Send reminders and follow-up on client accounts receivable and obtaining or picking up client information.
- Accepting client payments.
- Schedule appointments for partners and staff.
- Basic correspondence and responses with the Canada Revenue Agency.
- Assist professional staff with various administrative tasks as required.
Qualifications and Skills
- Previous reception and administrative experience
- Microsoft office skills, specifically Outlook, Word and Excel
- Experience with computerized accounting software is required. QuickBooks desktop, Quickbooks Online and Sage 50 experience is preferred
- Accounting firm software, Caseware and Profile experience is ideal but not necessary
- High degree of accuracy and attention to detail
- Data entry skills along with a skill for numbers
- Sound and practical knowledge and understanding of accounting procedures
- Quick learner, highly organized and ability to balance and multi-task
- Self-motivated and able to work independent
- Good written and verbal communication skills
- Able to remain calm and collected in a fast pace office environment
**Benefits**:
- Extended health care
- Education reimbursement
- On-site parking
- Company events & social hours
- Vacation & paid time off
**Job Types**: Full-time, Permanent
**Salary**: $18.00-$25.00 per hour
**Benefits**:
- Company events
- Extended health care
- Flexible schedule
- On-site parking
- Paid time off
- Work from home
Schedule:
- Monday to Friday
Work Location: Hybrid remote in HAMILTON, ON
