Invoice Coordinator

2 weeks ago

Calgary, Canada PetroChina Canada Full time

PetroChina Canada (PCC) is a wholly owned subsidiary of PetroChina Company Limited which is partially owned by China National Petroleum Corporation (CNPC), a state-owned enterprise. CNPC is China's largest oil company and the world's third largest oil company, operating 91 energy-related projects in over 35 countries and regions. PCC has invested billions of dollars in an asset-rich portfolio of upstream, midstream and downstream operations. In Alberta, this includes our MacKay River and Dover oilsands projects, Duvernay Shale Gas and a 50% interest in the Grand Rapids Pipeline. In British Columbia, we hold joint venture interests in the Groundbirch tight gas project and LNG Canada.

PetroChina Canada is recruiting for a detail-oriented and collaborative Invoice Coordinator to join the Finance & Accounting Team in Calgary.

Reporting to the Lead, Transaction Accounting, the Invoice Coordinator will manage invoice receipt, verification, and digital archiving through PCC’s Enterprise Resource Planning (ERP) system.

**Accountabilities**

The accountabilities of this position include, but are not limited to:

- Accurately save and park document headers for invoices and expense claims in SAP.
- Monitor and prioritize rush/critical vendor invoices to ensure timely process and prevent service disruptions.
- Verify and process vendor invoices and employee expense claims in compliance with company policies and accounting standards.
- Review RVP invoices report, identify issues, and coordinate resolutions with vendors/business units.
- Timely coordinate with business units to resolve rejected workflow and re-route for approval.
- Provide RVP system training to new vendor users as required.
- Respond promptly to vendor and internal inquiries regarding payment status and discrepancies.
- Create and maintain vendor master and customer master data in SAP, ensuring compliance with company standards.
- Support master data requester by training new users, answering queries, and resolving issues.
- Manage couriered mail, distributing financial documents to appropriate personnel.
- Run and prepare required weekly reports and distribute to the business units, updating tracking sheets as needed.
- Assist with month-end closing, reconciliations, and audit requests.

**Qualifications**:

- Secondary School Diploma
- Diploma/ Degree in Office Administration, Finance, Accounting or similar from a recognized and accredited educational institution will be considered an asset.
- Minimum 2-5 years in experience in a related role.
- SAP experience will be considered an asset.
- Good working knowledge of Excel, Word, and Outlook.
- Detail oriented and the ability to maintain high level of accuracy.
- Excellent organizational and time-management skills.
- Effective and efficient problem solving and decision-making skills.
- Demonstrate superior oral and written communication skills.
- Adoption and demonstration of PetroChina Canada Values (Honorable, Unified, Passionate, Accountable).

  • Invoicing Administrator

    4 days ago

    Calgary, Canada CDN Controls ULC Full time

    **OVERVIEW**: We are CDN, a recognized industry leader in the energy services sector. Our unwavering dedication to deliver superior services defines us as Western Canada’s best provider of electrical & instrumentation maintenance and major projects construction, industrial renewable/solar, automation, communications, fabrication, combustion & emissions...

  • Reception / Invoice Clerk

    2 weeks ago

    Calgary, Canada Allrush Print and Apparel Full time

    Our NE Commercial Marketing and Print shop is a locally owned full service digital & commercial print shop in Calgary with over 20 years of experience. Our print shop specializes in offset printing, digital printing, apparel printing, bindery, packaging, and distribution. From design to output, we strive to deliver great quality printing and signage on time,...

  • Accounting Manager

    3 days ago

    Calgary, Canada Grizzlytrek Group Full time

    For the role of an Accounting Manager specializing in Payroll and Invoicing at GrizzlyTrek, a detailed job description based on the provided responsibilities and qualifications can be outlined as follows: **Job Title: Accounting Manager - Payroll & Invoicing**: **Department: Finance & Administration**: **Location: GrizzlyTrek Headquarters, Calgary - Open to...

  • Invoicing +contracts + Administrator + Permits

    2 weeks ago

    Calgary, Canada john trinh & associates inc Full time

    **About us** John Trinh & Associates Inc specializes in building and development permits for both commercial and residential clients. Our services include the preparation, drafting and management of permits such as:New homes, custom homes, infills, duplexes, addition, basement improvement, deck, garage, residential renovation, commercial/industrial uses and...

  • Accounts Receivable Coordinator

    3 days ago

    Calgary, Canada Propell Full time

    We are seeking an experienced Accounts Receivable Clerk to join our Propell Canada team! A Propell Accounts Receivable Coordinator plays a crucial role in the management of the company’s receivables and ensures timely and accurate processing of invoices and payments including completing the collections functions for the accounting department. The Accounts...

  • Operations Coordinator

    3 days ago

    Calgary, Canada SAIT Full time

    SAIT’s **Continuing Education and Professional Studies (CEPS)** focuses on non-credit programs supporting corporate training, the individual learner and international projects. We create courses and programs for life-long learning with careers at our core. Our courses range from exploring general interests to up-skilling for career advancement and...

  • Programs Coordinator

    2 weeks ago

    Calgary, Canada National Music Centre Full time

    **Commitment to Diversity and Inclusion**: National Music Centre (NMC) believes in the power and importance of diversity and inclusion both in music and in the workplace. We ensure equal opportunity for all qualified applicants and encourage people of all visible minorities, including Indigenous applicants, and those of any religion, sex, age, ability,...

  • Office Coordinator

    2 weeks ago

    Calgary, Canada Shermco Industries Full time

    _**About Shermco**_ - Since 1974, Shermco has become North America’s largest and fastest growing NETA-accredited electrical testing organization. Our focus is to make sure electrical power systems are functioning properly and safely. Add to that our Professional Engineering Group, Rotating Machinery Division, Renewable Energy Services, and Field Repair and...

  • Accounts Payable Utilities Coordinator

    4 days ago

    Calgary, Canada Connelly & Company Management Full time

    **Accounts Payable/Utilities Account Coordinator** Job purpose The Accounts Payable / Utilities Account Coordinator is responsible for accurately tracking, processing, and managing incoming invoices to ensure timely payments and proper coordination of all property utility accounts. This position plays a key role in maintaining strong vendor relationships...

  • Accounts Receivable Coordinator

    2 weeks ago

    Calgary, Alberta, Canada Propell Full time

    We are seeking an experienced Accounts Receivable Clerk to join our Propell Canada teamA Propell Accounts Receivable Coordinator plays a crucial role in the management of the company's receivables and ensures timely and accurate processing of invoices and payments including completing the collections functions for the accounting department. The Accounts...