Invoicing Administrator

**OVERVIEW**:
We are CDN, a recognized industry leader in the energy services sector. Our unwavering dedication to deliver superior services defines us as Western Canada’s best provider of electrical & instrumentation maintenance and major projects construction, industrial renewable/solar, automation, communications, fabrication, combustion & emissions reduction, and measurement services.

Our past successes, present opportunities, and future potential are fuelled by the investments we make: investments in our people, our partners, and our products.

Join us and see why our commitment, determination, and our backbone of ambition are wrapped in three letters: CDN.

The Invoicing Administrator is responsible for supporting all invoicing functions of the division, by customer and job. Further, this position is responsible to coordinate with customer representatives to resolve invoice discrepancies.

**AS OUR INVOICING ADMINISTRATOR, YOU WILL BE RESPONSIBLE TO**:

- Create and enter Job numbers & SCID’s, verify job numbers for field staff for assigned customers and respond to requests for clarification or amendments to invoices.
- Prepare, verify, and process all maintenance & construction invoices and recognize discrepancies and fix those discrepancies prior to submitting to client for approval.
- Verify coding and obtain signatures for approval and follow up, as necessary.
- Submit revision requests for changes or removals on tickets information and coding as required.
- Assist the Controller and/or CFO in the collection of past due invoices for assigned Customers as required.
- Update and manage all customer files in the SharePoint.
- Provide daily updates to clients on tickets, material and submit reports for individual clients reflecting hours worked for the month or as required.
- Update and cost track jobs that are directly run through our branch as required.
- Communicate with AP and Orders regarding outstanding purchase order.
- Balance jobs upon closeout.
- All other duties as assigned.

**QUALIFICATIONS REQUIRED**:

- 2+ years of experience in similar administrative role.
- Postsecondary certificate or diploma in Administration, Payroll or accounting would be an asset.
- Experience in office administration and bookkeeping procedures.
- Knowledge of accounts payables and receivables.
- Ability to maintain a high level of accuracy and attention to detail in preparing and entering job numbers and invoices.
- Confidentiality concerning rates and invoicing.
- Demonstrated analytical and problem-solving skills.
- Intermediate level expertise with Excel, Word, Outlook, and knowledge of GP Dynamics (Great Plains) or similar accounting systems.
- Strong time management and organizational skills.
- Ability to work as a team and collaborate to solve minor or complex invoicing concerns.

**WHY CDN**?**

We are driven by values, fuelled by performance, and obsessed to impress. We believe in strong teams, a thriving culture, and finding talented people who are driven to grow. If this is you, we are eager for you join us.

Our employment benefits include:

- Belonging to a strong, motivating team
- On-the-job training and a commitment to mentorship from invested, industry-leading professionals
- Competitive pay, benefits, and RRSP-matching program
- Generous vacation and flex days
- Opportunities for advancement

At CDN, our employees are united by our five core values:

- Win as a team
- Are committed to excellence
- Take care of everything (one stop shop)
- Act with honesty, loyalty and respect
- Hire talented people, driven to grow