Coordinator, Human Resources

**Highlights of the job**

We are hiring a one (1) Full Time, Permanent **Human Resources Coordinator** position in Edmonton, AB

The Human Resources Coordinator is accountable for the daily management of the Human Resources office and providing the HR team a diverse range of administrative support services to the Human Resources department. This includes managing data and documentation pertaining to the HR function.

The Human Resources Coordinator is accountable to Senior Manager, Compensation & Analytics and receives direction from the Human Resources leads.

**What you’d be responsible for**

**Human Resources Program/Process Support**
- Provides professional, accurate and efficient support to the HR Directors including calendar, correspondence management, and administrative project work
- Completes electronic filing of employees’ files and Oracle photos upload
- Supports Abilities Management, Wellness, and Benefits administrative processes

**Administration**
- Participates in department initiatives, administrative and project support
- Coordinates meetings logistics (scheduling, developing, distributing materials, etc...)
- Supports mail distribution and employee on-boarding and off-boarding process
- Orders supply and stationary and ensures all office equipment is in good working condition
- Maintains department memberships, subscriptions, hardware and software needs and upgrades
- Completes p-card reconciliations, vendor invoices, purchase order creation and tracking
- Maintains contact for company-wide initiatives and facilitates various monthly and quarterly reporting
- Takes minutes/track action items on an as needed basis

**Information Management**
- Establishes administrative processes, templates and related document management structures for the Human Resources group
- Drafts, reviews, prepares and formats documents, correspondence and presentations as required. Proofs all material to ensure it is readable and error free
- Maintains distribution lists for internal communications including memorandums and team talks
- Establishes a records structure for the Human Resources group including electronic records on SharePoint and hard copy records
- Assists Human Resources teams with the Intranet and SharePoint site design and content management while ensuring the appropriate personnel have the proper access

**Reporting**
- Compiles information from various groups for regular business reports and coordinates the finalization and posting of the report
- Runs Oracle reports, analyzes information in excel and formats materials for presentation and / or distribution.

**Program Coordination**
- Provides assistance with Milestone Program with annual distribution of eligible Milestone recipients to BU Milestone Coordinators; ensures stock of commemorative gifts inventory and maintains working relationship with the gift vendor
- Provides coordination support in facilitating hybrid work arrangement for the Human Resources department, which can include maintaining cubicles, office space scheduling, equipment, tracking and posting collaboration tools, tips and resources via the HR SharePoint

**Measurement**
- Ensures that work is accurate and timely. Organizes records and on-line materials for ready intuitive reference

**Culture**
- Function in a fast-paced environment, think independently and proactively with little supervision in order to problem solve, make decisions and prioritize assignments to ensure all work is completed and deadlines are met, demonstrate a positive, solutions-oriented and easy
- to-do-business-with manner of working

**What’s required to be successful**
- High school diploma along with office administration training or certification
- A minimum 5-7 years of office related and progressive experience in an administrative role
- Strong presentation development skills using PowerPoint
- Solid writing skills for research and report preparation
- Advanced technical skills in various Microsoft Office suite, Oracle and SharePoint
- Proven ability to multi-task, prioritize and complete tasks to meet deadlines
- Strong attention to detail including exceptional spelling and proofreading skills
- Maintains tact, discretion and diplomacy at all times
- Analytical, detailed orientated, flexible, decisive and resourceful
- Good verbal and written communication skills to work with people at all levels

**Other important facts about this job**
Jurisdiction: PROF
Hours of work: 8 hours per day, 40 hours per week

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**Please note the following information**:

- A requirement of working for EPCOR is that you are at least 18 years of age, successfully attained a high school diploma (GED, or equivalent level of secondary education) and legally entitled to work in Canada. (A copy of a valid work permit may be required.)
- If you are considered for the position, clearance on all applicable background checks (whi