Office Assistant

**_Have you been searching for an energetic, dynamic and fun company to call home? Look no further_**

Lorval Capital Management located in Langley, BC proudly representing the following companies: Vitrum Glass Group, Apex Aluminum Extrusions & Lorval Developments. Since we’re in the business of being exceptional, that means we’re always looking for exceptional people to join our team. Could you be one of them?

We are seeking a dynamic and highly engaged **Office** Assistant** This pivotal role will have you reporting directly to our esteemed Executive Assistant. As our Office Assistant, you'll be the driving force, brimming with self-motivation, with a penchant for creative solutions, and the utmost discretion.

In this exciting position, your responsibilities will span a wide spectrum, keeping each day vibrant and fast-paced. You'll be orchestrating seamless travel arrangements, masterfully managing schedules, handling personal errands with finesse, researching various projects, and tackling miscellaneous office duties with ease. Get ready to infuse your energy and enthusiasm into every facet of this role

**Duties Include**:

- Make travel arrangements for Vitrum, Apex and Lorval employees
- Calendar management for the General Manager of Vitrum
- Submit and reconcile expense reports
- Assist with training events: coordinate preparations of company training documents and presentations including compiling, editing, formatting, binding, and distributing
- Assist with event planning
- Organize meeting rooms and restock meeting room fridges
- Order lunches, dinner, coffee for meetings, team events and for the President, as required
- Reception coverage (lunches and late afternoons)
- Order office supplies
- Copy and scan documents, as required
- Data Entry
- Ensure that requests and messages are handled and directed to the appropriate party
- Process incoming and outgoing mail and deliveries as required
- Maintain and update contact list
- Draft/edit/compose correspondence
- Other duties, as assigned

**Must Have**:

- 3+ years’ experience as an Office Assistant
- Valid Driver’s license with a good standing record with ICBC
- Company vehicle is available for use as required for company business
- Previous experience with making travel arrangements
- Strong research skills
- Excellent professional verbal and written communication skills

**Knowledge & Skills for Success**:

- Excels at working in a fast-paced environment
- Able to handle multiple tasks and priorities accurately
- Exceptional attention to detail and highly organized
- Great team player with remote team members and with client relations
- Resourceful, can-do attitude and be solution focused
- Can handle sensitive information with the highest degree of integrity and confidentiality
- Front Desk/Reception experience is an asset

**WHAT WE OFFER YOU**:

- Career progression with support from all levels of management
- Extensive Training - onboarding to successfully set you up for your career
- Extended Health benefit package (Vision/Dental/etc.)
- Accessible by public transit / Free on-site parking available
- RRSP matching
- Employee Appreciation Event

**Equity Statement**:
Consistent with our commitments to equity and diversity, we actively recruit from all designated groups. We also provide employment accommodation upon request to current staff members and to applicants during the recruitment process. We aim to provide a work environment where excellence is allowed to flourish and diversity is prized. We are committed to providing accommodation throughout the interview and employment process. If you require an accommodation, please advise the hiring manager or recruiter.