Administrative Assistant

**Administrative Assistant**

Do you enjoy assisting with the day-to-day operations of an office ensuring staff can communicate and work efficiently? Can you think on your feet, devise solutions fast and remain professional no matter what? Are you looking for an exciting opportunity to be part of a fast
- paced and dynamic team? If so, we would like to meet you.

Tate Engineering is an engineering and project management consulting firm that defines and solves complex issues related to capital projects, energy and resource use, and facility management.
- **We are growing and are seeking an Administrative Assistant to join our team.**_

**About the position**
This is an exciting opportunity where you will play a pivotal role in our company. You are the key to keeping things running smoothly in the office. You will provide support in many areas, including hiring people, managing inventory, and arranging meetings. The support you supply to management requires serious skills. You are well-organized and have a solid understanding of how a company works, as well as experience with customer service and time management. You play an important role in maintaining relationships with employees and co-workers because they are the intermediary between management and the rest of the company.

**Responsibilities include, but are not limited to**:

- Create and adjust schedules, book appointments, and arrange meetings
- Resourcefully manage complex office situations with discretion and confidence
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Assist in onboarding new hires, manage
- Update and maintain business and operational policies and procedures
- Develop and maintain a filing system (paper and electronic) to keep accurate records
- Develop and maintain databases
- Order office supplies and research new deals and suppliers
- Manage vendor accounts and research new deals and suppliers
- Submit and reconcile expense reports
- Liaise with bookkeeper and accountants, generate client invoices, manage accounts payable, process payroll and assist in all month end, quarterly and year-end reporting.
- Maintain contact lists
- Book travel arrangements

Administrative Assistant

**Required Skills**:

- Proven experience as an Administrative Assistant or Office Administrator
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (Office365, Teams, Word, Excel, and MS PowerPoint)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task

**About you**
- You are seeking an opportunity to
- You can hold yourself accountable for, and become a key contributor to, the success of a business and its employees. You are more than a number here. You are our company.
- You are hardworking and dedicated but appreciate life balance. We enjoy life and want you too as well.
- You are detail oriented, are great at problem-solving and critical thinking, and understand the importance of process.
- You are confident but check your ego at the door. There are no rock stars here and no departments. The whole team owns the entire project - together.
- You appreciate candour and understand the best breakthroughs often happen during passionate, heated debates. Tiptoeing isn’t an option.
- You are comfortable speaking your mind, asking questions, and sharing ideas, and enjoy the magic that results from curiosity and creative collaboration.
- You are not afraid to fail, with an understanding that failing forward is part of growing and learning.
- You are autonomous, highly invested, and take ownership of your work.

**Salary**: $40,000.00-$60,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Fall River, NS: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (required)

**Experience**:

- Administrative experience: 1 year (required)

Work Location: One location