Administrative Assistant

3 days ago

Powell River, Canada VINCI Construction Full time

**BA Blacktop Ltd.** is looking for an **Administrative Assistant**to support our **Accounting Department** at our Powell River, BC office.

**JOB PURPOSE**

The Administrative Assistant is the first point of contact for the company. This position’s duties and responsibilities are to ensure the front desk welcomes guests positively in person/via phone and executes all administrative tasks to the highest quality standards.

**KEY TASKS AND RESPONSIBILITIES**
- Answer, screen, and direct telephone calls
- Provide general administrative support for office staff
- Prepare correspondences and documents
- Receive and sort mail, deliveries, and couriers
- Order and maintain office supplies for building
- Perform other administrative tasks as assigned
- Assist with accounting tasks such as data entry, coding and filing
- Processing Accounts payable invoices
- Process Accounts Receivable invoicing
- Coordinate travel plans for operations teams
- Processing expense reports
- Running errands as needed
- Assist with personal tasks for managers and superintendents
- Ensuring the office remains clean, organized, and presentable
- Handling sensitive information in a confidential manner
- Assisting with basis bookkeeping tasks

**QUALIFICATIONS**

**Essential Qualifications**
- 3-5 years’ experience in a similar role
- Experience using a multi phone line system
- Attention to detail to ensure that all company memos are free of any errors
- Positive attitude for greeting customers and clients in a friendly and warm manner upon arrival to the office or through the phone
- Proficiency with Microsoft Office (Excel, Word, Outlook)

**Desirable Qualifications**
- Post-secondary education - certificate/diploma (Business Administration)
- Experience in construction environment
- Entry level accounting
- Excellent written and verbal communication skills.
- Good time management skills.
- Experience with administrative and clerical procedures.
- Able to contribute positively as part of a team, helping out with various tasks as required.
- Flexibility to be able to move between activities and duties quickly if priorities change

**ADDITIONAL COMMENTS ON THE ROLE**
The Administrative Assistant is comfortable with multitasking and assisting the Accounting department with clerical tasks. They are able to communicate ideas for improving company administrative processes.

**Pay**: $55,000 - $60,000 per year

**Location**:Powell River, BC

BA Blacktop, qui fait partie de VINCI Construction Canada, a été fondée dans la province de la Colombie-Britannique en 1956. Nous sommes devenus un important entrepreneur général et concepteur-constructeur, avec un groupe d'entreprises innovantes et multidisciplinaires offrant des services spécialisés de pavage, de béton, de fraisage, de récupération et de recyclage, ainsi que la construction de ponts à travées multiples et des solutions novatrices en matière de structures en béton à des clients de l'ensemble de la Colombie-Britannique.

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