Office Manager

7 days ago

Calgary, Canada Shirin Group Full time

The Shirin Group | Edmonton, AB
Full-Time | 30-40 hours per week | Monday-Friday, Day Shift

Job Summary

Key Responsibilities
- Oversee daily office operations and administrative tasks.
- Manage calendars, coordinate meetings, and handle scheduling.
- Maintain organized filing systems and prepare reports or correspondence.
- Take meeting minutes, prepare agendas, and ensure follow-ups are completed.
- Process and audit payroll accurately and confidentially.
- Assist with HR initiatives, including job postings, interview coordination, reference checks, and offer letter preparation.
- Support operational meetings by preparing materials, booking boardrooms, and documenting action items.
- Assist with hotel procurement, vendor coordination, and inventory tracking.
- Respond to guest feedback through review and survey platforms as needed.
- Enter accounts payable invoices and maintain financial records in QuickBooks.
- Perform errands and other administrative duties as required.
- Provide executive support to management and assist with special projects.

Qualifications & Skills
- Minimum 4 years of administrative or office management experience (hospitality background preferred).
- Diploma in Business Administration, Human Resources, or Office Administration, or equivalent combination of education and experience.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, OneDrive), Skype for Business, and QuickBooks.
- Strong attention to detail, organization, and time management.
- Excellent written and verbal communication skills.
- Ability to handle confidential information with professionalism and discretion.

Self-motivated, reliable, and able to work independently.

Work Location: In person

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