Parts Administrator

4 days ago

Acheson, Canada Western Star Trucks (North) Ltd. Full time

**POSITION TITLE**:
Parts Administrative Clerk

**DEPARTMENT**:
Parts

**SUMMARY**:
At Western Star Trucks North, we believe truck drivers are essential in keeping our world moving - it’s why we’ve dedicated our business to helping others succeed.

We are a full-service heavy-duty truck dealership, offering new truck sales, parts, service, and body shop work. What started out as a family-owned and operated business all the way back in 1987 has now grown to a group of companies with dealerships with 3 main cities in Northern Alberta.

We believe in building relationships with our customers and getting to know their unique needs. We’re big on communication, keeping our customers and co-workers in the loop every step of the way. And finally, we give a damn. We want our customers to know we care about them and their truck, every step of the way.

Western Star Trucks (North) Ltd. believes in hiring and retaining the best by offering a positive open work environment and Competitive Compensation.

Health, Dental, Vision, Life & Disability Benefits including RRSP/TFSA Matching.

Boot Allowance, Eye Safe Program and various employee discounts.

Opportunities for Career Development. and of course, a Fun and Inclusive Culture

We are on the search for a Parts Administration Clerk that will focus on the administration of orders and assist with inventory-related tasks.

**RESPONSIBILITIES**:

- Assist in implementing and maintaining the inventory control and reporting systems to assure stocking levels are sufficient to meet customer demands while maximizing inventory turns.
- Process & reconcile incoming purchase orders in DMS as required.
- Assist in processing excess/obsolete inventory to minimize inventory turns.
- Assist with vendor stock orders as required.
- Inventory record creation in Data Management System.
- Maintain open purchase orders and returns.
- Assist in core returns and reconciliation.
- Vendor invoice reconciliation.
- Maintain Parts returns to the PDC network.
- Assist in ensuring all items are assigned bin locations.
- Generating and reviewing inventory reports as required.
- Assist with research and reconcile part variances
- Assist with Shine Maps and 5S duties as required.
- Assist with maintaining retail area.
- Assist accounts receivable and payable as required.
- Assist with marketing as required with direction from Parts Manager or Assistant Parts Manager.
- Data clean up as required with direction from Parts Manager or Assistant Parts Manager.
- Assist with cycle count record keeping
- Assist with cycle count verification and audit
- Process Rimpro stock orders, RPA’s and
- Process backorder Karmak orders
- Maintain office supplies
- Perform related administrative duties and responsibilities as assigned to support the Parts Department.
- Assist in maintaining Elite Support certification- All areas of the department are clean, organized, and safe
- Shine maps are relevant and up to date
- 5S audits are completed monthly
- Cultivate a continuous improvement culture

**QUALIFICATION &**

**EXPERIENCE REQUIREMENTS**:

- Ability to multi-task
- Ability to enhance efficiencies on a regular basis
- Ability to reconcile reports
- Attention to detail
- Team player attitude

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