Executive Assistant

4 days ago

Richmond Hill, Canada The Peak Group of Companies Full time

The Peak Group of Companies is a leader in home improvement, supplying a vast array of innovative products throughout Canada, the United States, Australia, and New Zealand. Peak is a highly valued, strategic partner of Home Depot and Bunnings. Our unique business platform perfectly aligns with Home Depot and Bunning’s do-it-yourself and professional customer, and our best-in-class products are offered throughout Home Depot and Bunning’s massive retail network.

The Peak Group of Companies - proud recipient of the HRD Best Place to Work Award in 2023 and 2024. Our greatest strength is our people, a team of remarkably talented, supportive and passionate people. We are a place where innovation is encouraged, talent and teamwork are celebrated and results and success are rewarded.

**Position Overview**:
This position will be reporting to the President. Key Responsibilities and Qualifications include, but are not limited to the following:
**Key Responsibilities**:

- **Office Coordination (70% of the role)**:

- Oversee day-to-day operations of the Richmond Hill office, ensuring a welcoming and efficient workspace for employees and visitors.
- Coordinate between all Peak offices to ensure seamless operations, including liaising with staff and booking meeting rooms.
- Assist in organizing company events, conferences, and team meetings across locations.
- Collaborate on special projects, assisting with research, reporting, and deadline management as needed.
- **Executive Support (30% of the role)**:

- Serve as the primary point of contact for the President, managing calendars, scheduling meetings, and coordinating travels.
- Act as the face of the President, fostering a professional and welcoming environment for internal and external stakeholders.
- Organize and prepare materials for meetings, including creating agendas, taking meeting minutes, and following up on action items.
- Create polished PowerPoint presentations and other materials for meetings and events.
- Handle confidential information with utmost discretion and professionalism.
- Any other duties as assigned by supervisor.

**Qualifications**:

- At least 5 years of proven experience as an Executive Assistant or in a similar administrative role, preferably supporting executives.
- Strong proficiency in Microsoft Office Suite (Teams, SharePoint, Word, Excel, PowerPoint, Outlook) with demonstrated expertise in creating impactful presentations.
- Exceptional organizational skills, with the ability to prioritize tasks and anticipate business needs.
- Professional demeanor with excellent written and verbal communication skills.
- Highly proactive, with a strong interest in understanding the business and its priorities.
- Comfortable learning new tools, systems, and processes as required.
- Strong team player who can independently manage tasks and projects with mínimal supervision.
- Experience in office management or event coordination is an asset.
- Familiarity with working across multiple offices and remote teams.

The Peak Group of Companies is an equal opportunity employer. We respect the dignity and worth of every individual in the workplace and value the importance of diversity, fairness, and trust. We offer a dynamic work environment and a competitive compensation package. Our goal is to attract, develop, and engage employees with exceptional ability and diverse backgrounds.

We thank all applicants for their interest, however, at this time, we will only be considering applicants who are currently eligible to work in Canada.

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