Office Administrator

24 hours ago

Vancouver, Canada PSquare Engineering and Construction Ltd Full time

Project Assistant/Coordinator

**Requisition ID: 004**

Company

**Main Purpose & Function**

**Specific Duties & Responsibilities**

The administrator will work with the project managers and coordinators. the responsibilities include, but are not limited to the following:

- Handle a wide range of duties, tasks and requests as well as anticipate the needs of the mangers you support
- Perform project coordination for ongoing construction projects.
- Prepare, edit, format and distribute contracts, reports, studies, specifications, proposals, and general correspondence in conformance with our current standards.
- Maintain electronic and hard copy filing system.
- Track and follow up on project progress with clients, external consultants, and City officials. Close out projects and ensure all documents are filed properly.
- Prepare and update various tracking sheets.
- Follow-up with subcontractors, and supplier on orders, delivery logistics, etc.
- Prepare monthly project financial reports.
- Other administrative duties as assigned.
- Maintain and grow industry technical knowledge.

**Qualifications**
- A post-secondary diploma or degree in, Architecture, Project Management, or other relevant area of study from a recognized technical institute or University - or an equivalent combination of training and experience.
- Minimum of 3+ years relevant experience as an Project Coordinator or Assistant, preferably within an Engineering/Architectural/Civil or other professional services office

**Knowledge, Skills and Abilities**
- Demonstrated ability to achieve multiple project objectives within defined timelines.
- Strong Administrative and organizational skills.
- Ability to understand and prioritize tasks.
- Demonstrated teamwork and communication skills together with considerable skill in problem solving is preferred.
- Excellent written and verbal communication skills to clearly convey information and to explain project requirements.
- Well-developed interpersonal skills to deal tactfully with professionals, external contacts, and the public.
- Knowledge of Part 3 and 9 of BC Building Code.
- General understanding of buildings and building construction in concrete, steel, and timber.
- Experience to include structural steel, reinforced concrete, and timber structures.
- Demonstrated ability to achieve multiple project objectives within defined timelines
- Demonstrated teamwork and communication skills together with considerable skill in problem solving is preferred
- Excellent written and verbal communication skills to clearly convey information and to explain design issues and principles.
- Well-developed interpersonal skills to deal tactfully with professionals, external contacts, and the public.
- Proven experience and high competency using AutoCAD and Revit, will be considered as asset.
- Proficiency with Word, Excel, Outlook, and Bluebeam is required.
- Class 5 driver license.

**Salary**: $45,000.00-$60,000.00 per year

**Benefits**:

- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- DCS / DEC (required)

**Experience**:

- project coordination: 3 years (preferred)

Work Location: One location

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