Office Administrator

2 weeks ago

Vancouver, Canada Black & McDonald Limited Full time

Black & McDonald's BC team is growing If you are an independent, enthusiastic, and driven professional searching for the opportunity to build a solid foundation for your career, this position is for you. The Office Administrator position is located in Vancouver and reports to the Construction Administrator (with a dotted line report to Regional HR Partner).

The Office Administrator is the first point of contact within the office environment and is responsible for providing administrative and clerical support services to support the Vancouver Operation. Responsibilities will include greeting and directing guests and visitors, preparing couriers, basic accounting procedures, ordering of office supplies and equipment, and assisting various departments with administrative duties.
- Greeting and directing guests and visitors
- Accepting general deliveries
- Organizing couriers - prepare waybills and schedule both local and inter-company courier
- Sort, organize and distribute payables and vendor statements
- Assist in day-to-day processing of accounts payable and reconciliations within established procedure
- AR receipts - scanning and processing through JDE
- Maintain office equipment service and supplies and prepare, receive and distribute office supply orders
- Refill orders for B&M printed materials (i.e. envelopes/letterhead)
- Ordering business cards
- Prepare outgoing mail and receive, open and distribute incoming mail
- Maintain main floor kitchen including loading/unloading the dishwasher
- Building security close at end of each work day
- Assist with asset tracking, recording and monitoring
- Act as regional mobile device administrator; assist with mobile device management, orders, changes, set up and restaging
- Assist with mobile phone accounting summary retrieval and allocation
- Assist with creating new profiles and assigning orientation courses through the Company online learning system LITMOS
- Assist with onboarding and setup tasks for field hires
- Other duties as assigned

**COMPETENCY REQUIREMENTS**
- Communicates Effectively
- Customer Focus
- Holds Self and Others Accountable
- Values and Respects Others

**EDUCATION REQUIREMENTS**
- Completion of College or other courses in Administration or a related field
- Post-secondary degree in Business Administration or related field is an asset
- Extensive administrative experience in an office environment may substitute for post-secondary education requirements

**WORK EXPERIENCE** REQUIREMENTS**
- 1-3 years' experience in a similar role

**SKILLS, ABILITIES AND OTHER** REQUIREMENTS**
- Excellent communication skills both verbal and written
- Exceptional organizational skills
- Ability to take initiative and work independently
- Strong attention to detail in all areas of work
- Excellent time management skills with the ability to multitask and meet changing priorities
- Ability to handle sensitive information
- Maintain a professional demeanor at all times with fellow employees and customer
- Good attitude and willingness to learn

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