Office Coordinator

2 weeks ago

Aurora, Canada Cube Packaging Solutions Full time

:
The Office Coordinator is responsible for providing superior customer service and day-to-day office administration requirements. This position works closely with staff from all levels and departments to provide support and drive a positive organizational culture. This includes coordinating and communicating office activities, reception duties, client visits, shipping and receiving of supplies and other correspondence, and general administrative duties.

RESPONSIBILITIES:

- Maintain daily appointments of executive members.
- Review and prepare all documents, reports, and other correspondence materials for the CEO.
- Keeping the executive’s calendar up to date, including adding events, rescheduling appointments, and providing daily briefings
- Prepare travel arrangements with a keen attention to detail, where necessary.
- Provide support for company related tasks and activities as required.
- Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence.
- Leads company meal program on Wednesdays.
- Organize meetings, direct visitors to appropriate meeting rooms and notify designated personnel when guests have arrived.
- Coordinate/execute departmental and office activities/ programs, such as meetings, seminars, workshops, special projects, and events, including sourcing quotes, vendor coordination, set-up/clean-up
- In charge of coordinating employee recognition reward packages (create certificate, plan, and coordinate the event and put together packages).
- Coordinating employee life events (flower arrangement for special occasions/birthday cakes).
- Maintain and monitor inventory of office supplies, kitchen and first aid room as required.
- Professionally handles sensitive and confidential information relating to activities of the Corporation.
- Updates weekly PPT deck to be put onto TV in lunchroom.
- Updates organizational charts, company directory
- Update and post all communication throughout the office/plant.
- Other duties shall be assigned as required.

**Requirements**:

- Minimum 3 years of experience in a similar administrative role
- Accountable and dependable to achieve results with a customer focus
- Team player with excellent interpersonal skills
- Adaptable, flexible and an ability to multi-task with constantly changing priorities
- Analytical with sound decision making, and problem-solving skills
- Self-starter, system-oriented, highly organized, ability to prioritize, strong attention to detail and goal oriented.
- Knowledge of supplies, equipment, and/or services ordering, as well as inventory control of these items.
- Strong knowledge of Microsoft Office products, including Outlook, Excel, Word, and PowerPoint.
- Ability to handle situations professionally with sensitivity, confidentiality, diplomacy, and tact

**Benefits**
- Extended heath and dental benefits
- 3 weeks vacation to start
- Tuition reimbursement
- Bonus Potential in addition to base pay

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