Real Estate Assistant

4 days ago


Calgary, Canada Viani Real Estate Group Full time

**Real Estate Administrator - Join Our Top-Producing Group**

We’re seeking a motivated and detail-oriented **Real Estate Administrator** to join our dynamic and successful real estate group. This is a vital role focused on keeping daily operations running smoothly, supporting agents, and ensuring a high level of service for every client interaction. If you’re organized, proactive, and experienced in real estate administration or conveyancing, we want to hear from you.

**Key Responsibilities**:

- Provide comprehensive administrative support to real estate agents, including managing calendars
- Prepare, review, and ensure accuracy of contracts, transaction documents and social media
- Manage all aspects of transaction coordination from contract to close
- Maintain well-organized digital and physical filing systems
- Track office expenses and assist with basic financial recordkeeping
- Handle client communication with professionalism and promptness
- Support marketing efforts through social media posts, basic content creation, and scheduling
- Help optimize systems, workflows, and office organization for efficiency

**What We’re Looking For**:

- Experience in real estate administration or conveyancing is preferred
- Excellent written and verbal communication skills
- Strong attention to detail and proofreading abilities
- Confident managing multiple priorities in a fast-paced environment
- Comfortable using real estate platforms, CRM systems, Google Workspace and basic design tools
- Reliable, resourceful, and able to work independently
- A team player with a positive, can-do attitude
- Knowledge of compliance standards, follow-up systems, and client management

**Why Join Us?**
You'll be part of a collaborative group that values efficiency, growth, and shared success. Your contributions will have a direct impact on the group's productivity and the overall client experience. This is a great opportunity to grow with a supportive and driven real estate group.

**Job Types**: Full-time, Part-time

Pay: $20.00-$23.00 per hour

Expected hours: 30 - 40 per week

**Benefits**:

- Flexible schedule

Work Location: In person


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