Administrative Assistant

1 week ago

Port Alberni, Canada The Fenton Group Full time

Are you the type of person who thrives on structure, precision, and follow-through? Do you light up at the sight of a color-coded checklist and find deep satisfaction in bringing order to chaos?

We’re hiring a full-time Administrative Assistant to specialize as a Listing Coordinator in our high-performing real estate company. This is a fast-paced, highly detailed role supporting the marketing and administration of new property listings. If you're fueled by efficiency, responsibility, and helping others succeed behind the scenes, this opportunity is tailor-made for you.

**What You’ll Be Responsible For**:
This isn’t your average admin role—it’s mission-critical. As our Listing Coordinator, you'll manage the details that drive our real estate sales engine:

- Coordinate all pre-listing and active listing tasks — from booking photographers to managing timelines with precision
- Liaise between real estate advisors, clients, and vendors to ensure every listing is launched flawlessly
- Input, track, and update property listings across multiple platforms with speed and accuracy
- Own the checklist: Monitor every detail so nothing falls through the cracks
- Support the Listing Agent and Marketing Coordinator to deliver industry-leading marketing for every home we represent
- Jump in where needed to empower the success of others—we are deeply collaborative and excellence-driven

**You Might Be a Perfect Fit If You**:

- Are wired for structure, order, and follow-through
- Are energized by completing tasks and supporting others to shine
- Thrive in fast-paced, high-pressure environments and love a good deadline
- Have a growth mindset and take pride in continuous improvement
- Are a master of systems, checklists, and communication
- Take ownership and do what you say you’ll do—every single time
- Find fulfillment in serving others with diligence, professionalism, and care

**You’ll Love Working Here If You Value**:

- **High Integrity** - We uphold trust and transparency in everything we do
- **Performance Culture** - We work hard, celebrate excellence, and reward accountability
- **Professional Growth** - Learn from industry leaders with national recognition and forward-thinking systems
- **Supportive Environment** - You’re never alone. You’ll have the tools, training, and people you need to thrive
- **Purpose-Driven Work** - Help clients navigate some of life’s biggest moments with confidence and clarity

**Why Choose The Fenton Group?**
- Consistent full-time hours
- Dental and extended medical benefits
- Work alongside some of the most respected professionals in Canadian real estate
- Be part of a company that donates 20% of net profits to charitable causes
- _Experience The Fenton Group Difference_: A culture built on trust, results, and empowerment

**Ready to Join a Group That Goes**_**Beyond Expectations**_**?**

We look forward to hearing from you.

**Job Types**: Full-time, Permanent

Pay: $26.00-$28.00 per hour

Expected hours: 37.5 - 40.0 per week

**Benefits**:

- Dental care
- Extended health care

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Location**:

- Port Alberni, BC (required)

Work Location: In person

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