Program Assistant

**WHO WE ARE**
ONE KIDS PLACE Children’s Treatment Centre provides rehabilitation and related support services for children and youth (up to the age of 19) and their families living in the Districts of Muskoka, Nipissing and Parry Sound. All staff will provide service within an interdisciplinary team environment committed to family-centered practice.

**THE OPPORTUNITY**
Position: Program Assistant
Location: Muskoka
Effective: ASAP
Status: Unionized
Job type: Permanent Full Time - 8:30 AM to 4:30 PM

***: The Program Assistant will provide clerical and administrative support functions, to support the effective day-to-day operations of Centre sites within an interdisciplinary family-centered environment. Responsibilities include: reception, preparing client files; data inputting; photocopying; meeting coordination; filing and routine office administration procedures.

**JOB DUTIES**:

- Reports directly to the designated manager for overall direction and supervision.
- Provides office reception.
- Prepares correspondence and communications.
- Coordinates internal/external meetings as required.
- Prepares materials for internal/external meetings as required.
- Receives referrals for services and completes the required intake information.
- Prepares client files, ensures accuracy of child/youth/family’s contact data, photocopies and distributes documents to ensure adequate information sharing and maintains client confidentiality and privacy.
- Files agency reports, documents and client files as per agency policies and procedures.
- Enters data for statistical purposes (i.e. Electronic Medical Record)
- Conducts routine office support procedures (i.e. routing mail, processing the purchasing of supplies, scheduling clinical appointments, booking meeting rooms, etc.)
- Participates in the orientation and training of new staff members, placement students and /or volunteers.
- Pursues on-going professional development and growth.
- Other duties as assigned.

**QUALIFICATIONS**:

- Post secondary education in business administration or other related field
- Related work experience within the past 2 years in a pediatric/health care setting
- Computer literate and demonstrated proficiency with a variety of software programs including (Microsoft Word, Excel, Access, Power Point) and ability to conduct research via the internet
- Strong organizational skills, ability to work independently and in a professional manner respecting client confidentiality and program integrity.
- Good judgement, time management and priority setting abilities
- Demonstrates excellent customer service abilities while welcoming visitors to the facility
- Excellent interpersonal and organizational skills/Excellent oral and written communication skills
- Valid Ontario driver’s license and reliable vehicle
- Bilingualism (French/English) is preferred
- Proof of COVID Vaccinations as required by the sector

**WHAT WE OFFER**

As an employee at One Kids Place, you will become part of a team of skilled professionals working together to meet the special needs of children, youth and their families. The work environment includes the family-centered principles and values of mutual respect, collaboration, accessibility and community inclusivity. One Kids Place provides opportunities for ongoing education and development through mentorships, workshops, conferences, and seminars.

**COMPENSATION**: $21.39 - $26.48 hourly (depending on prior experience as per our Collective Agreement).

**BENEFITS**:

- An amazing pension plan
- Employee Health Benefits
- Employee & Family Assistance Plan
- 4 weeks of paid vacation to START
- Paid sick time, paid breaks, and more

**ADDITIONAL PERKS**:

- All of our locations benefit from Northern Ontario living - work and live minutes from numerous ski-hills, beaches, lakes, trails and outdoor activities for all seasons, as well as unique art, cultural and shopping experiences.

**HOW TO APPLY**

Human Resources
One Kids Place, 400 McKeown Ave., North Bay ON P1B 0B2

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**QUI NOUS SOMMES**

La place des enfants Centre de traitement pour enfants offre des services de réadaptation et de soutien connexe aux enfants et aux jeunes (jusqu'à l'âge de 19 ans) et à leurs familles vivant dans les districts de Muskoka, Nipissing et Parry Sound. Tout le personnel fournira des services au sein d’une équipe interdisciplinaire engagée dans une pratique centrée sur la famille.

**L'OPPORTUNITÉ**

Poste : Assistant(e) de programmes
Lieu : Muskoka
Efficace : Dès que possible
Statut : Syndiqué
Type d'emploi : Permanent Temps Plein - 8h30 à 16h30

**SOMMAIRE DU POSTE**: L’assistant(e) de programmes offrira des services administratifs et de soutien afin d’assurer le bon déroulement des activités quotidiennes des bureaux dans un contexte pluridisciplinaire et axé sur la famille. Responsabilités : la réception, préparation des dossiers des clients