Shop Administrator

6 days ago

Gloucester, Canada Urban Life Solutions Full time

We are looking to expand our shop and add a **Shop Administrator** to the team here at Urban Life Solutions. We are a busy fast paced shop that works on a large variety of heavy
- duty equipment. Reporting to the Shop Manager, the Shop Administrator provides support and assistance to the Shop Manager and ensures the smooth administration of the shop. Responsibilities are varied but include documentation and information management, record keeping, assisting with tracking, auditing, ensuring quality control and safety, and general administrative tasks.

**Major Responsibilities**:

- Working in accordance with Urban Life Solutions policies and procedures
- Perform duties related to shop administration including management of shop related information and documentation, maintenance of equipment files, processing of invoices and bills, tracking and reporting of maintenance and repair costs and warranty claims
- Tracking and reporting of MTO inspection and repairs
- Process purchase order requests, track work and purchase orders
- Coordinate delivery of supplies, parts, and inventory, following up on discrepancies or variances
- Research cost efficient solutions for products and suppliers.
- Performs other related administrative or project-based duties as assigned.
- Other duties as required

**What We Offer**:

- Competitive wages, benefits, RRSP contribution and vacation time
- A flexible working environment that promotes a healthy work-life balance
- A dynamic and inclusive work environment that encourages professional growth and development

**Education, Experience, Required Skills**:

- CVOR experience an asset
- Personal interest or background in mechanics/shop organization
- Vehicle insurance/ registration experience an asset
- Ability to use Microsoft Office products and other various computer programs
- Exceptional analytical, planning, problem solving and organizational skills
- Ability to multi-task, prioritize and work to deadlines
- Demonstrated ability to build relationships and work effectively in a team
- Ability to lead self, show initiative, and commitment to task
- Strong interpersonal and communication (written and verbal) skills
- Bilingual in French an asset

**Job Types**: Full-time, Part-time, Permanent
Part-time hours: 30-35 per week

**Benefits**:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- RRSP match
- Vision care
- Wellness program

Schedule:

- Day shift
- Monday to Friday

**Experience**:

- Shop/Industry Administration: 1 year (preferred)

Work Location: One location

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