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Administrative Assistant Iii

3 weeks ago

London, Canada Western University Full time

**Classification & Regular Hours**:
Hours per Week: 35

Salary Grade: Level M

**About Western**:
**About Us**:
The Faculty Services Team provides proficient and accurate coordination and administrative assistance to faculty members at the Ivey Business School. The team’s mission is to provide professional, efficient and effective support to faculty members.

**Responsibilities**:
The Administrative Assistant (PMI & Faculty Assistant) will partner with a complement of 8-10 faculty members in support of Ivey’s mission to develop leaders who think globally, act strategically, and address critical issues facing organizations and society, through impactful research and transformative learning experiences. The Administrative Assistant will work in collaboration with faculty to support their work in delivering high-quality educational experiences across all of our programs, including setting up and maintaining online course content (e.g. session content, assignments, quizzes, discussion forums), recording and distributing grades and feedback to students and submitting final grades to the program offices. The Administrative Assistant will also order course material and supplies, prepare, review and edit teaching, case, and research materials, coordinate guest visitors and faculty travel and complete expense reimbursements. In addition to providing faculty support, the Administrative Assistant will set-up, execute and deliver the Purchasing Managers Index (PMI). This involves coordinating with the Faculty Director of the Purchasing Manager’s Index (PMI) as well as external stakeholders to ensure that the survey is conducted each month.

**Qualifications**:

- Education:
- 2 year community college diploma

**Experience**:
- 4 years of administrative experience supporting professional management personnel, senior administrators or faculty members
- Experience with online learning management systems (LMS) such as Canvas or OWL is preferred

Knowledge, Skills & Abilities:
- Proven ability to establish rapport and build strong relationships with management, colleagues and clients
- Positive attitude with genuine customer service orientation
- Strong ability to adapt to various personalities and work styles
- Ability to work well under pressure and handle multiple competing priorities in a fast-paced environment with frequent interruptions
- Possesses a reputation for resourcefulness with a strong sense of accountability and initiative
- Self-motivated multi-tasker with strong organizational skills
- A strong record of teamwork with the motivation and ability to work independently with little supervision
- Creative problem-solving skills and sound professional judgment
- Strong attention to detail and ability to process information with high levels of accuracy
- Assertive and professional communicator with excellent verbal and written communication skills
- Professional manner and poise, and sensitivity in dealing with confidential issues and materials
- Intermediate computer skills in Microsoft Office Suite with a demonstrated ability to quickly learn and adapt to new technologies

**Union Statement**:
**Western Values Diversity**:
**Please Note**:
We thank all applicants for their interest; however, only those chosen for an interview will be contacted.