Service Coordinator/ Administrator

7 days ago

Nepean, Canada AssociateAir Mechanical Systems Ltd Full time

**Position Overview**

We are currently seeking a highly organized and detail-oriented **Service Coordinator / Administrator** to join our team. This individual will play a key role in ensuring the smooth operation of daily service activities, supporting field technicians, managing work orders, and maintaining strong communication with customers and vendors.

**Key Responsibilities**
- Coordinate and schedule HVAC service calls, preventive maintenance visits, and emergency repairs
- Dispatch and support field technicians with job details, documentation, and materials
- Manage and maintain accurate service records, work orders, and reports using service management software
- Act as the main point of contact for customer inquiries, follow-ups, and status updates
- Assist with invoicing, quotes, and contract administration
- Support company compliance with safety policies and maintenance documentation
- Provide general administrative support to the office and service team

**Qualifications**
- 2+ years of experience in a similar coordinator or administrative role (HVAC, construction, or service industry experience preferred)
- Strong organizational and multitasking skills in a fast-paced environment
- Excellent communication skills—both written and verbal
- Proficiency with MS Office (Outlook, Excel, Word); experience with Quickbooks is an asset
- Ability to work independently and collaboratively with technicians and management
- High attention to detail and commitment to customer service

Pay: $45,000.00-$55,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- Paid time off

Work Location: In person

Expected start date: 2025-08-25

  • Client Services Coordinator

    2 weeks ago

    Nepean, Canada Access Healthcare Services Inc. Full time

    **CLIENT SERVICES COORDINATOR - HOME & COMMUNITY HEALTH** Access Healthcare Services Inc. is seeking a part time Client Services Coordinator to join our team in Ottawa,Ontario to provide scheduling support for our visit and shift home health programs. **About the Company** Access Healthcare Services is a socially responsible healthcare organization;...

  • Client Services Coordinator

    7 days ago

    Nepean, Canada Access Healthcare Services Inc. Full time

    **CLIENT SERVICES COORDINATOR - HOME & COMMUNITY HEALTH** Access Healthcare Services Inc. is seeking a full time Client Services Coordinator to join our team in Ottawa, Ontario to provide scheduling support for our visit and shift home health programs. **About the Company** Access Healthcare Services is a socially responsible healthcare organization;...

  • Client Services Coordinator

    19 hours ago

    Nepean, Canada Access Healthcare Services Inc. Full time

    **Access Healthcare Services Inc. is looking to hire a Full Time Client Service Coordinator to join our dynamic team.** **Responsibilities may include but are not limited to**: - Exceptional organizational skills to manage incoming calls, respond to customer with a courteous and respectful manner, record and follow up on all customer requests in a timely...

  • Administrative Services Manager

    2 weeks ago

    Nepean, Canada Lovely Home Landscaping Inc. Full time

    **Tasks**: - Direct and advise staff engaged in providing records management, security, finance, purchasing, human resources or other administrative services - Direct and control corporate governance and regulatory compliance procedures within establish - Hire and train or arrange for training of staff - Interview, hire and provide training for staff -...

  • Junior Estimator

    2 weeks ago

    Nepean, Canada Dalma Forming Inc. Full time

    Dalma Forming is looking for a skilled **JUNIOR ESTIMATOR / SERVICE COORDINATOR **to join our team of Professionals. **Responsibilities**: - Preparing cost estimates on construction projects - Conducting a review of the contract documents and specifications. - Completing quantity take-off of all labour, equipment and materials required to complete the...

  • Junior Estimator

    19 hours ago

    Nepean, Canada Dalma Forming Inc. Full time

    Dalma Forming is looking for a skilled **JUNIOR ESTIMATOR / SERVICE COORDINATOR **to join our team of Professionals. **Responsibilities**: - Preparing cost estimates on construction projects - Conducting a review of the contract documents and specifications. - Completing quantity take-off of all labour, equipment and materials required to complete the...

  • Coordinator : It

    5 days ago

    Nepean, Canada Ottawa Humane Society Full time

    **Job Title**: Coordinator: IT **Overall Purpose**: Under the direction of the Director: Central Services ,the Coordinator: IT is responsible for the following: for supporting the Ottawa Humane Society information technology infrastructure, and providing IT support services **Professional Responsibilities** - Provide IT support to OHS staff, including the...

  • Office Administrator

    4 days ago

    Nepean, Canada Midas Auto Service Experts (Ottawa) Full time

    **Job Overview** **Responsibilities** - Clerical duties such as filing, document management - Coordinate team management activities - Help with bookkeeping tasks when needed (training is provided) - Maintain vendor relationships and manage procurement processes - Support budgeting activities and monitor office supplies inventory - Schedule meeting agendas...

  • Administrator

    5 days ago

    Nepean, Canada Caivan Communities Full time

    **Company Mission**: Excellence in community development and home building through efficiency, optimization, and innovation. **Company Values**: **Grit**: A team who perseveres, is resilient, and has the stamina and courage to commit to the win. **Integrity**: We make promises thoughtfully and deliberately and then follow through. **Curiosity**: We never...

  • Health Services Help Desk Coordinator

    1 week ago

    Nepean, Canada Dynacare Full time

    At Dynacare, we are focused on supporting healthy lives of Canadians with commitment and care. Every day our employees impact the lives of tens of thousands of patients and healthcare providers across Canada by delivering high-quality laboratory and health services. If you’re looking for a rewarding and challenging career that allows you to have a positive...