Administrator

5 days ago

Nepean, Canada Caivan Communities Full time

**Company Mission**:
Excellence in community development and home building through efficiency, optimization, and innovation.

**Company Values**:
**Grit**: A team who perseveres, is resilient, and has the stamina and courage to commit to the win.

**Integrity**: We make promises thoughtfully and deliberately and then follow through.

**Curiosity**: We never stop asking questions or challenging ourselves. We have an unquenchable thirst to learn, improve and solve problems innovatively.

**Strategic**: We look around corners and proactively identify potential obstacles. We think critically and make calculated decisions.

**The Role**:
The Administrator is responsible for recruitment, maintaining office supplies, supporting the onboarding process and promoting health and safety in the workplace. The Administrator provides administrative support with a focus on human resources and data management.

**Key Responsibilities**:

- Manage the inventory of supplies, ordering additional supplies as needed and ensuring that costs are appropriately managed.
- Update and report on daily attendance at the factory and on site, approve and monitor vacation requests and update the posted calendar with requests.
- Serve as the key point of contact for main office vendors, such as maintenance, mailing, equipment repair.
- Coordinate the daily PDCA meeting, tracking updates and moderating the call.
- Identify opportunities for process and office management improvements and design / implement new systems.
- Conduct factory tours for employees and visitors,
- Setting up workstations, uniforms, technology and systems set up for factory employees.
- Supporting the Human Resources department with tasks relating to recruitment, onboarding and training.
- Coordinate the monthly all-staff meeting and other group meetings at the factory.
- Conduct new employee safety orientation, arranges safety training, participates in job site inspections and monthly reporting.
- Participate in the Joint Health & Safety Committee meetings, complete meeting minutes and draft minutes for review.
- Maintain corporate SharePoint libraries, document management and collaborate with site owners to update /store documentation.

Role may evolve beyond the responsibilities listed as skills and experience is acquired.

**You will bring**:

- College diploma with a concentration in business administration, human resources or related field or relevant experience.
- Minimum of 3 years’ experience in an administrative or human resources position.
- Proven track record of excelling in fast-paced environments with the ability to prioritize tasks and handle tight deadlines with a professional and mature demeanor.
- Excellent problem solving skills with the ability to cope with complexity and change.
- Must demonstrate high initiative, accuracy, and the ability to maintain confidential information, records, and/or files.
- Working knowledge SharePoint an asset.
- Microsoft office (Word, Excel, Project) proficient.

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Schedule:

- Day shift
- Monday to Friday

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- Nepean, ON: reliably commute or plan to relocate before starting work (required)

Work Location: One location

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