Administrative Assistant, Teaching, Learning

**Please see Special Instructions for more details.**:
The job description and classification for this position are currently under review.
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_his position is contingent on conditional funding and does not qualify for conversion under the CUPE Collective Agreement._

**Posting Details**:
Position Information

**Position Title**
- Administrative Assistant, Teaching, Learning & Research**Position Summary**
- The Administrative Assistant, Teaching, Learning and Research is the primary administrative support for the Teaching, Learning & Research (TLR) division, including the Centres for Innovation in Manufacturing and Energy Innovation Centre, the Centre for Teaching and Learning, and the Office of Research and Scholarship. This position performs a wide variety of routine administrative support services, all of which contribute to the efficient and professional operation of the Division.- The incumbent must have the ability to interpret and make decisions in accordance with procedures and practices of the organization and must be flexible and demonstrate the ability to maintain confidentiality, diplomacy, and tact at all times. Knowing the priority and urgency of the meetings, projects, and day-to-day responsibilities is key.**Position Responsibilities**

**Administrative Support**
- Understands and represents the positions and priorities of the departments and division as a whole
- Ensures the extensive and constantly changing schedule of appointments and meetings for the Director, Applied Research for Industry and the Associate Dean, Teaching, Learning, and Research are kept up-to-date, ensuring priority is given to individuals and groups as required and proactively resolving conflicts as they occur
- Prepares correspondence, documents, and communications on behalf of the Associate Vice President and the division to internal and external groups
- Provides Meeting support for: Research and Scholarship Committee, LMS Steering Sub-Committee, Research Common Planning, and other committees, as needed
- Maintains CTL and Research websites - keeping it current and accurate, as applicable
- Organizes special events as required by the Division, which includes booking facilities, catering, scheduling participants, etc.
- Performs other related duties as assigned

**Hiring Process, Job Postings, Onboarding Support**
- Creates and uploads job postings and required documentation to PeopleAdmin as directed by the Operations Manager
- Facilitates the recruitment and hiring process by providing hiring committees the required access to documents, scheduling interviews, and booking facilities/resources required
- Ensures new staff & faculty have access to resources, tools, and working spaces required
- Coordinates onboarding for new staff and faculty by preparing workstation, ordering supplies, providing the required handbooks/manuals and booking required meetings/training
- Ensures exit procedures are followed to ensure the appropriate collection and tracking of information

**Continuous Growth and Acquisition of New Skills**
- Actively participates in training and professional development activities as they become available
- Actively acquires knowledge and skills related to the position
- Familiarizes self with policy and procedures in order to meet user needs

**Required Qualifications**
- Two years of post-secondary training, completion of a community college certificate including trades apprenticeships or equivalent in Office Administration, Business Administration or related courses
- One to two years of related work experience
- Relevant experience working with a professional office team, ensuring confidentiality, integrity, diplomacy, professionalism, and tact at all times
- Proficiency in proofreading, grammar skills, attention to detail
- Strong multi-tasking abilities, interpersonal communication skills, problem-solving skills
- Experience preparing meeting agendas, minutes, letters and memos accurately and error free
- Understanding of how projects are managed and implemented
- High level of expertise in all areas of modern office practice and procedures
- Ability to work independently and as a member of a team

**Preferred Qualifications**
- Understanding and knowledge of the administration of a post-secondary institution is preferred
- Experience working with industry and the public an asset

**Salary or Hourly?**
- Hourly**Salary**
- $21.22 per hour**Benefits and Compensation Information**
- An additional 8% of the hourly rate in lieu of vacation. Eligibility to access benefits is dependent upon the CUPE Collective Agreement.**About Red Deer Polytechnic**
- Red Deer Polytechnic has been a pivotal part of central Alberta for nearly six decades. Since our story began as Red Deer College in 1964, we have proudly served our learners and communities with diverse programs, as well as impressive learning spaces and facilities.-
- We welcome you to further your career with Red Deer Polytechnic. We also welcome you to j