Administrative Assistant

Paramount Safety Consulting Inc. is a professional Health and Safety Consulting firm celebrating its 10th year anniversary. We are in the Mountain Business District Nebo Road Hamilton, Ontario.

If you are energetic, positive, and professional then we would like for you to join our family of dedicated professionals. Excellent communication skills and a confident, friendly, and outgoing manner both over the phone and in-person.

To join our Team of professionals you must have the following Education and Experience.
- At least 3 years’ experience in a Reception/Administration role.
- At least 3 years Microsoft 365 Professional Programs experience.
- Able to perform all required clerical duties such as photocopying, scanning, and filing documents, etc.
- Must be able to cope with peak high client demands and changing priorities.
- Must be able to work well in team environment.
- Must possess Enthusiasm to learn/improve skills in a professional environment.
- Excellent customer and client care service skills.
- Must practice excellent Time Management and professional organizational skills.
- Work hours are Monday to Friday 8:00 am to 5:00 pm
- Must have Class G driver's license.
- Performance bonus based on timely reviews by senior management.
- Must possess experience in the Quick Books Online Accounting.
- Must have experience in Microsoft Office 365 Professional
- Previous experience as a professional receptionist
- Effective communication skills, both verbal and written
- Excellent data entry skills with an elevated level of accuracy
- Ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Strong organizational skills with attention to detail
- Ability to provide outstanding customer support in a professional manner.
- **College or University degree in Accounting and Administration from a recognized Ontario College or University.**

**Duties and Responsibilities**
- Answer phone calls and direct calls to the proper person or department.
- Provide correct information to clients, visitors regarding our services and products.
- Schedule appointments and support calendars for team members.
- Perform data entry tasks and support electronic and paper records.
- Manage incoming and outgoing mail and packages.
- Provide excellent customer service to clients and customers.
- Assist with other administrative tasks as needed.
- Provide excellent customer service to clients and customers.
- Assist with other administrative tasks as needed.

** 8:00 am to 5:00 pm Monday to Friday**

**Experience**:

- Creating Invoices: 2 years (required)
- Submitting Quotes for Projects: 2 years (required)
- Front desk: 3 years (required)
- Administrative experience: 3 years (required)
- **QuickBooks Accounting Online: 3 years (required)**

Starting Salary: CAD $40,000.00 per year.

Note *Company Paid Group Benefits after probationary period is achieved.

The above salary is based on Performance and Education. Increases in pay shall be based on timely reviews by senior management after probationary period has been achieved.

Pay: $38,500.00-$42,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- On-site parking
- Paid time off
- Store discount
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Hamilton, ON L8W 2E1: reliably commute or plan to relocate before starting work (required)

**Education**:

- AEC / DEP or Skilled Trade Certificate (required)

**Experience**:

- Creating Invoices: 2 years (required)
- Submitting Quotes for Projects: 2 years (required)
- Front desk: 3 years (required)
- Administrative experience: 3 years (required)
- QuickBooks Accounting Online: 3 years (required)

**Language**:

- English (required)

Licence/Certification:

- Class G Licence (required)

Work Location: In person

Expected start date: 2024-10-28