Contract Administrator

Company Description
We are a global architecture, engineering, planning, and technology firm defining the cities of tomorrow.

By connecting design and technology, we change how people experience their built environment. We work across disciplines to create the intelligent systems, sustainable buildings, and efficient infrastructure that shapes the way people live, move, learn, and heal.

With over 3,000 employees and 60+ offices around the world, we understand what it takes to work locally and scale globally.

At IBI, we’re defining the cities of tomorrow.

**Job Description**:
Under the supervision of the Team Lead, the Contract Administrator has a proven track record for managing, interpreting, and executing contracts. The Contract Administrator also has technical knowledge of OPSS standards, specifications and practices related to the management of construction activities. This includes preparation of change orders, site instructions, claims review and work directives for all work that is not covered in the contract documentation. The Contract Administrator must have the ability to process information from the field to provide an unbiased opinion/recommendation to the client. The Contract Administrator will have the ability to generate Certificate of Substantial performance and close out documentation, prepare site inspection reports detailing contractor’s work, and prepare and issue contract progress certificates. The Contract Administrator will provide mentorship, coaching, and supervision for Site Inspectors and Project Coordinators, based on individual and project needs. The Contract Administrator is also expected to perform site inspection and project coordination duties as required.
**Most of the things you’ll work on**:

- Oversee and monitor day to day field activities. This will involve interacting with clients, field staff, and other project stakeholders on a regular basis to ensure the project is carried out in accordance with the contract documents, specifications, and plans
- Review plans, specifications, and contracts and present and explain contract conditions and details to project stakeholders
- Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules
- Coordinate with project managers, field staff, owners, contractors, and others as required to ensure project goals are met
- Ensure that contractor is in compliance with legal requirements, owner specifications, and government regulations at all times throughout the project lifespan
- Track payments and deadlines
- Interpret contract terms in order to resolve disagreements between the parties
- Manage paperwork related to contracts, including preparation of progress certificates, change orders, substantial performance certificates, etc.
- Support Team Leads and Project Managers and attend meetings with Clients and Contractors, record and issue meeting minutes, track and report on project scope, cost and schedule, liaise with sub-consultants and approving agencies to ensure projects proceed smoothly, both on-time and on-budget
- Perform project close-out activities as needed;

Qualifications**
You'll Need To Have**:

- 5+ years of relevant Site Inspection and Contract Administration experience on Industrial, Commercial, Residential, Road, and/or Institutional projects; experience with site plans a definite asset
- Effective organizational and interpersonal skills to work independently or and within a team in a and customer-oriented environment
- Experience working with and managing contracts
- Ability to review and interpret the regulatory requirements of related contracts
- Ability to interpret civil engineering construction drawings and specifications
- Knowledgeable on earthworks, civil servicing, construction of structures, buildings, and mechanical and electrical installations
- Ability to communicate effectively in English
- Strong work ethic, motivation and judgement skills
- Strong ability to manage numerous projects and staff as required
- Heath and safety training will be provided as required.
- College or University Engineering Diploma/Degree, PEO and/or O.A.C.E.T.T. designation is an asset

Additional Information
We are currently in a work from home model during COVID-19, but when we do return to the office we're located on the 3rd floor of 8133 Warden Avenue, Markham ON.

Our Markham office in the Remington Corporate Centre is situated in the heart of Canada’s High-Tech Capital, Downtown Markham. This fast growing, master-planned community is immersed with public art, landscaped green space and a truly unique mix of amenities, seamlessly connected to public transit and major roadways. The neighbourhood is evolving into York Region’s premier hub of culture, education, commerce and entertainment. The office is in close proximity to the Markham Pan Am Centre, Unionville Go Station, and York University’s new Mar