Contract Administration Specialist

2 days ago

Markham, Canada BGIS Full time

**Who We Are**

**SUMMARY**

As a **Contract Administration Specialist **, you'll play a vital role in supporting both our business development and existing client contract teams. Reporting to the Director of Operations, you'll be responsible for advocating our risk management processes and financial objectives while ensuring compliance and fostering strong internal relationships.

**KEY DUTIES & RESPONSIBILITIES**

**Contract & Proposal Management**:

- Enforce policies and procedures related to contract execution and proposals.
- Maintain and manage the contracts & proposals database, ensuring accurate and timely documentation.
- Prepare internal and external reports on contracts and proposals progress.
- Ensure timely renewal and pricing adjustments as per management policies.

**Administrative Support**:

- Coordinate with cross-functional teams for effective data compilation.
- Handle filing, distribution, and organization of executed contracts.
- Address and resolve administration issues related to contracts and proposals.

**Compliance & Reporting**:

- Stay updated on legal requirements and contract terms to ensure compliance and maximize business advantages.
- Maintain awareness of reporting requirements to support the business’s goals.

**Other duties as assigned **.

**KNOWLEDGE & SKILLS**
- Communication: Excellent written and verbal English skills are essential.
- Attention to Detail: Precision and thoroughness in managing contract details.
- Technical Proficiency: Advanced skills in MS Office Suite (Teams, Word, PowerPoint, Outlook, Excel).
- Time Management: Ability to handle multiple assignments and meet deadlines with professionalism.
- Confidentiality: Experience managing confidential information discreetly.
- College Diploma, Bachelor’s Degree in Business Administration, or Equivalent Experience.
- Ideally 1-3 years of experience in high-volume contract and proposal administration, preferably in a fast-paced environment. Familiarity with the HVAC industry is beneficial.
- High attention to detail - proof reading, spelling, grammar, comfortable with editing documents and multiple revisions.
- Ability to follow processes/database management entry and oversight.

**Licenses and/or Professional Accreditation**
- None required.

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