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Sales and Events Coordinator

2 weeks ago

Ottawa, Canada Marriott Ottawa Full time

**SALES AND EVENTS COORDINATOR**

**Reports To**:Director of Sales and Marketing

**Join the Iconic Ottawa Marriott Hotel**

At **Marriott Hotels**, we don’t just serve guests—we create unforgettable moments. We blend timeless hospitality with bold innovation, bringing warmth and inspiration to every corner of the globe. Our promise of **“Wonderful Hospitality. Always.”** is more than a slogan—it’s a way of life. If you're ready to be part of something exceptional, your journey starts here.

**About Us**
Perfectly positioned just steps from Parliament in the heart of Ottawa, the **Ottawa Marriott Hotel** has been a pillar of excellence in Canada’s capital for decades. With 489 beautifully appointed guestrooms, 36,000 sq. ft. of versatile event space, a 26th-floor Concierge Lounge, **SPIN Kitchen & Bar**, a full-service Starbucks, and the breathtaking **Summit rooftop venue**, we are proud to be Ottawa’s tallest hotel and second-largest overall.

In **January 2025**, we began an exciting full-scale renovation—reimagining every space from guest rooms to restaurants—to redefine modern luxury while honoring our storied legacy.

**Be Part of Our Transformation**
This is your chance to grow with us during a thrilling new chapter. Whether you're welcoming guests, crafting cocktails, orchestrating events, or elevating experiences behind the scenes—you'll help shape the next generation of Ottawa hospitality.

**YOU’RE A GREAT FIT IF**:

- Flourish in a fast-paced environment with multiple priorities.
- Can see the big picture and act proactively with a solution-focused mindset.
- Are Caring
- Are a Storyteller
- Are Extraordinary
- Are Open Minded
- Demonstrate Wonderful Hospitality. Always.

**YOUR RESPONSIBILITIES MAY INCLUDE**:

- Provide administrative and logístical support to the sales and events teams
- Process sales and event related documents such as Group Sales Agreements, memos, proposals, convention resumes, Event Orders, reports and Marriott Rewards claims
- Prepare and distribute sales kits and catering menus
- Execute daily and weekly reports
- Liaise with internal and external guests where required on behalf of the Conference Services /Events Department
- Handle all internal meeting room inquiries, and detailing of Event Orders
- Co-ordinate VIP amenities and cards with In Room Dining
- Assist with postings & activity on hotel’s/Food & Beverage’s social media pages and upkeep of Hotel Website
- Ensure general departmental phone coverage for Sales/Catering/Events Team.
- Prepare and distribute resumes for conference bookings for assigned Event Managers.
- Coordinate and finalize historical, credit and rooming list details on behalf of the Event Manager(s).
- Cooperate and communicate with other departments in arranging site visits, special events, and distribution of information of interest regarding all customers.
- Attend all relevant departmental meetings on a regular basis, offering constructive feedback and input.
- Other duties as assigned.

**JOB SPECIFICATIONS**:

- **Education/Experience and skills**_
- Minimum of 1 year experience in Event Management or similar hotel capacity preferred
- Diploma/Certificate in Hotel Management or Event Management an asset.
- Knowledge of Marriott CI/TY or other hotels sales system an asset.
- Strong knowledge of Word, Excel and other software package required.
- An affinity for numbers/spreadsheets is an asset.
- **Complexity/Analysis**:_
- Proven team player with excellent interpersonal skills.
- Able to handle multiple tasks simultaneously and prioritize.
- Able to work in fast-paced environment.
- Able to work independently
- A proven self-starter.
- Proficiency in both official languages (English & French) an asset.

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Discounted or free food
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- 8 hour shift

Application question(s):

- Are you legally entitled to work in Canada?
- Have you worked for, or are you currently working for the Ottawa Marriott Hotel or InnVest hotels?

**Experience**:

- Event Management: 1 year (preferred)
- Microsoft Office: 3 years (preferred)

Work Location: In person