Office Administration Clerk
7 days ago
**Responsibilities**:
- Enter customer’s data in the computer software and issue a work-order.
- Conduct a comprehensive analysis of closed work orders to determine the cost of parts, materials, equipment, tools and labour that were used to complete the work.
- Determine if the work order is complete (no omission of parts, materials, etc.)
- Determine the final cost price and final sale price of the work order and transfer the information to the billing group.
- Verify all work orders for accuracy & proper completion
- Provide the sales team with administration support of sales contracts
- Receive all customer invoicing related documents from the Carmichael offices, either hard copies or via electronically.
- Audit all Work-orders and affixed Cost and Selling Reports ensuring that all required information is duly filled.
- Contact service technicians, CSR’s, Services coordinators, estimators or any other team mate to obtain any missing information.
- Review, adjust and modify the costing preparation document affix to every work order ensuring to capture and bill all costs, parts, equipment, material, tooling. Hardware and billable activities.
- Approve the final version of all documents ensuring that they are in accordance with the Customer’s contract and with the company’s gross margins guidelines.
- Release documents for invoicing process.
**Requirements**:
- Minimum of 1-2 years of experience in an administration role
- College diploma related to business administration / Relevant work experience would be considered in place
- Bilingual in French and English (written and spoken).
- Be familiar with MS Office (Outlook, Excel and Word).
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