Executive Assistant

6 days ago

Toronto, Canada Build Up Dev Co. Artist Management Full time

Executive Assistant - Real Estate & Artist Management

Full-Time | $50K | Toronto (Hybrid)

Are you an organized, high-energy professional who loves variety?

We’re looking for a versatile Executive Assistant to support two dynamic businesses:

- A boutique real estate development firm
- An acclaimed artist management's bookings

This is a unique role for someone who thrives in fast-paced environments, enjoys working closely with Founders, and can balance structure with creativity.

What You’ll Do

In this role, you’ll split your time between real estate support (approx. 70%) and artist management (approx. 30%).

Real Estate Development
- Manage client inquiries and coordinate meetings
- Prepare sales documents, contracts, and digital packages
- Maintain organized CRM and filing systems
- Assist with marketing launches, investor communications, and follow-ups

Artist Management
- Respond to booking inquiries and client communications
- Schedule meetings with clients, artist and event planners
- Issue performance contracts and track payments
- Support social media and promotional activities
- Follow up with clients post-event for testimonials and referrals

What We’re Looking For
- Strong communication skills with confidence on Zoom and in-person
- Sales energy with professionalism — able to explain and promote services clearly
- Highly organized, detail-oriented, and proactive
- Tech-savvy and adaptable with CRMs, scheduling, and digital tools (Adobe,
- Experience in real estate, events, or sales coordination is a plus

Why You’ll Love This Role
- A dynamic, non-boring environment — no two days are the same
- Exposure to both real estate and luxury entertainment industries
- Flexible hybrid schedule (2-3 days/week in Toronto office)
- Opportunity to grow into sales, operations, or management as the businesses expand

How to Apply

Tell us briefly about your experience and why you’re excited about this role. To stand out, include a short (2-minute) video introducing yourself.

Pay: $50,000.00 per year

**Benefits**:

- On-site gym
- Work from home

Application question(s):

- Tell us about your experience supporting founders or executives in a fast-paced environment?
- Which of the following tools are you comfortable using?

Canva
Zoom / Teams
CRM systems (e.g. GHL, Salesforce)
AI tools (e.g. ChatGPT, Notion AI)
- Share a short video link introducing yourself (Google Drive, Loom, or YouTube — unlisted)

**Experience**:

- CRM software: 1 year (preferred)
- Sales administration: 1 year (preferred)

**Location**:

- Toronto, ON (required)

Work Location: Hybrid remote in Toronto, ON

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