Receptionist/administrative Assistant

1 week ago

Rockwood, Canada Vixman Construction Ltd. Full time

**Overview**

**Core Duties**
- Greet guests in a friendly and courteous manner - ensuring professionalism at all times; advises team members in a timely fashion of their guests’ arrival
- Answer all incoming lines quickly, efficiently, and professional manner
- Know the teams in the office and provide backup service
- Open and distribute incoming mail and courier deliveries. Ensure efficient courier/ mail management.
- Keep track of incoming cheques, and date stamps
- Maintain office (stationary) and kitchen supplies, i.e., coffee/paper towels/water etc. Ensure upkeep of the kitchen and reception areas
- Maintain reception manual ensuring it is always current
- Responsible for Accounts Receivable
- invoicing for the work done monthly, following up with clients for payment, ensuring payments are on time, arranging pick up of payments, submitting the Statutory Declarations for the projects
- Accounts Payable - entering invoices, reconciling invoices and identifying discrepancies with project files, submitting the invoices for payment approval, paying suppliers
- Payroll - weekly payroll according to projects the crews are working on
- Preparing documents for job start up and close out
- insurance, warranties, WSIB clearance certificates
- Computer savvy, with excellent knowledge of Microsoft Office, Excel and Outlook
- Competency in Maestro accounting an asset
- Strong verbal and written communication skills
- Ability to work well independently and as part of a team
- Proactive and eager to find efficiencies
- Excellent organizational and time management skills
- Detail oriented
- Ability to work well with others throughout the organization

**Job Types**: Full-time, Permanent

Expected hours: 39 per week

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Experience**:

- Front desk: 2 years (preferred)
- Administrative experience: 2 years (preferred)

**Language**:

- English (preferred)

Work Location: In person

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