Administrative Assistant

5 days ago

Calgary, Canada Aerzen Canada Full time

**Administrative Assistant - Bilingual (EN/FR)**

Department: Sales

Job Status: Full Time

CLC: Non-Exempt

Reports To: National VP of Sales

Location: Calgary

Amount of Travel Required: 5% (for events)

Positions Supervised: None

M-F; 37.5 hours

***

The Administrative Assistant provides executive support to the leadership team. He/she must be detail-oriented, good at follow-up, and enjoy working within a small, entrepreneurial environment. This individual will exercise good judgment in a variety of situations, have strong communication, administrative, and organizational skills, and be able to balance multiple priorities. He/she must also possess a high degree of confidentiality.

**Key Responsibilities**

To perform this job successfully, an individual must be able to satisfactorily perform each essential duty.
- Greet visitors and callers in the Western regional office in a friendly and professional manner.
- Provide National incoming call coverage when required.
- Provide callers and visitors with information and guidance to best meet their needs and the needs of the company.
- Provide National sales/marketing support where required.
- Provide backup support regarding shipping and receiving.
- Distribute mail and inter-company documents.
- Coordinate company events and travel arrangements as required.
- Maintain company office supplies.

**Key competencies**
- Customer Orientation: Strong dedication to meeting customer needs and resolving issues promptly.
- Attention to Detail: Ensures all projects and documentation are accurate.
- Communication Skills: Excellent verbal and written communication in French and English.
- Problem-solving: Proactively addresses and resolves challenges.
- Teamwork: Works collaboratively with colleagues to achieve shared goals.
- **SKILLS & ABILITIES**_

**Education and experience**
- 3 years related experience

**Language**
- Fluent in French and English, both written and spoken.

**Computer skills**
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Familiarity with CRM (Salesforce) is a strong asset.
- Willingness and ability to learn new systems and processes.

**Certificates & licenses**
- Valid driver’s license & Passport

**Other physical requirements**
- Regular use of computers and phones for communication.
- Occasional handling and packaging of small parts orders (up to 20 lbs).

**Work environment**
- Professional office environment with a supportive and collaborative team culture.

**Reasonable accommodations statement**
- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

**Additional notes**

This job description outlines the core responsibilities and qualifications for the Administrative Assistant position. However, as our business continues to grow and evolve, there may be adjustments to tasks and responsibilities to meet emerging needs and opportunities. We encourage a collaborative and adaptable mindset to contribute to our shared success.

Pay: $45,000.00-$50,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative: 3 years (preferred)

**Language**:

- French (required)

Work Location: In person

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