Administrative Assistant

3 days ago

Thorold, Canada Assist My Day Full time

We are seeking a dedicated Administrative Assistant to join our team. This position is offered on a one month contract with possibility of extension up to 50 days.

**Location**: Thorold, ON

**Wage**: $18/hr

**Job Type**: Full-Time, Temporary (1 month contract)

**Timing**: 8:30 am to 4:30 pm

**Days**: Monday to Friday

**Duties & Responsibilities**:

- Attend meetings, Senior Administrative Assistant team meetings, prepare and distribute minutes and meeting notices for various programs.
- Assist with meetings including room preparation, ordering meals and refreshments
- Assist with the coordination of workshops/conferences involving advertising, registrations, payment processing, handout preparation, room bookings, and communication with hotel site staff to ensure itinerary is followed
- Create PowerPoint presentations and advertising information.
- Ensure all job postings are posted in designated areas for widest visibility.
- Conducts research as required.
- Edit newsletter, receive articles, and develop layout as well as ensuring grammar and spelling are correct
- Review and submit payroll to managers and approve on their behalf.
- Typing bi-weekly and monthly Behaviour Intervention Plan Evaluations.
- Prepare Case Conferences for all programs and Health Care Plans and Evaluations.
- Prepare Progress Reports every four and eight months.
- Calendar management for various teams within the organization.
- Update staff phone lists and Next of Kin lists for various programs.
- Review and submit OHIP billing.
- Type Client Discharge Plans as required and organize Orientation Manuals for clients upon discharge and type and distribute Intake Reports.
- Log referrals for various programs and prepare files and distribute accordingly.
- Maintain an updated forms binder and departmental files.
- Transcribe Doctor’s notes, annual physicals and any other correspondence.
- Typing as required for appropriate programs (i.e. menus, procedures, memos, forms, charts, etc.).
- Copy and distribute incident reports, physical restraints, serious occurrences, Behaviour Intervention Plans evaluations, minutes, progress reports, case conference reports, etc. for the above programs and distribute accordingly.
- Prepare files for new clients and register staff for seminars and workshops, book hotel rooms and flights as needed.
- Maintaining and ordering office supplies and other items. Also Distribute interoffice courier.
- Provide computer assistance and support to staff, when necessary.
- Provide reception duties at various locations.
- Responsible for reporting all health and safety concerns immediately following the Internal Responsibility System.
- All other duties as assigned.

**Skills Required**:
- College Diploma in Office Administration
- Minimum 3 years of experience in a similar administrative support role.
- Experience working within a multidisciplinary team.
- Proficient with Microsoft Office.
- Valid Driver’s License.
- Professional Communication Skills.
- Teamwork.
- Problem solving skills.
- Proactive: anticipates and solves problems and issues before they are brought to your attention.
- Fluent in French is an asset.

**Job Types**: Temporary, Contract
Contract length: 1 month

Pay: Up to $18.00 per hour

Expected hours: 40 per week

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Administrative: 4 years (required)

Work Location: In person

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