Office Admin

2 weeks ago

Nanaimo, Canada Private Household – MAIER Full time

**Office Admin & Organizer - Private Home Office (Nanaimo, BC)**

**About the Role**
Private homeowner is seeking a grounded, detail-oriented person to bring order to a busy home office. The work is hands-on and practical: sorting years of project paperwork, organizing files, setting up simple systems, and keeping sensitive corporate documents (e.g., company minute book and records) up to date.

This is _not_ a corporate ladder job and not a personal-assistant gig. It’s steady, meaningful work for someone who takes pride in doing things properly and understands the importance of confidentiality.

**Responsibilities**
- Sort and organize boxes of office paperwork (contracts, real-estate records, invoices, supplies)
- Label, file, and archive important documents; prepare items for scanning or shredding
- Maintain clear digital and physical filing systems
- Update and index a small business’s corporate minute book under direction
- Create simple checklists and summaries so information can be found quickly
- Maintain confidentiality and discretion at all times

**Qualifications**
- Solid experience in office administration or records management
- Strong sense of responsibility and follow-through
- Organized, methodical, and quietly efficient
- Comfortable working independently with mínimal supervision
- Good judgment around privacy and professional boundaries
- Familiarity with MS Office or Google Drive for organizing digital files

**Details**
- **Location**: North Nanaimo (in-person only)
- **Hours**: 4-6 hours per week to start (can flex seasonally)
- **Compensation**: based on experience
- **Engagement**: Private household / independent-contractor arrangement

**To Apply**

**Job Types**: Part-time, Fixed term contract
Contract length: 6 months

Pay: $17.85-$30.00 per hour

Expected hours: 4 - 6 per week

Ability to commute/relocate:

- Nanaimo, BC V9V 1G4: reliably commute or plan to relocate before starting work (preferred)

Application question(s):

- Describe how you approach working in someone’s private home office where confidentiality and boundaries are important.

(Short paragraph answer please.)
Have you ever helped organize or maintain a company minute book, legal file, or business record system?
Are you comfortable handling company records such as contracts, invoices, and corporate documents that require accuracy and discretion?
Tell me about a time you organized a messy or complex filing system. What steps did you take, and how did you decide what to keep, file, or discard?

**Education**:

- Secondary School (required)

**Experience**:

- Office: 5 years (required)

**Language**:

- English (required)

Licence/Certification:

- Driving Licence (required)
- drivers license and reliable transportation (required)

Work Location: In person

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