Office Administrator

2 weeks ago

Hamilton, Canada Hamilton Fire Control Full time

Hamilton Fire Control Company is a leader in Fire Protection services and has been established in the Hamilton and surrounding area since 1954. Today, Hamilton Fire Control is involved in the design, fabrication and installation of fire sprinkler, fire alarm and emergency lighting systems. Our team consists of over 35 individuals located in Hamilton, Ontario. The company has grown from the original fledging concept to its current state of an exciting, dynamic, growing operation founded on the values of accountability, integrity and respect towards our customers, suppliers and employees.

We are seeking a motivated, organized and personable individual that is able to negotiate well, handle pressure productively, has a keen eye for both detail and the overall objectives. This individual must strive to maintain a smooth flow of all daily operations by assisting the staff with their various needs, questions and requests in order to facilitate optimal work productivity. Professionalism and presentation are key factors with respect to all outgoing correspondence, quotes, invoices, and reports, as well as internal record keeping.

This position includes but not limited to:

- Data entry
- Review and removal of unnecessary data
- Handle incoming and outgoing mail
- General filing, photocopying, labeling, binder prep
- Providing exceptional service to customers in-store and over the telephone
- Improving and maintaining an organized system that maximizes the productivity and ease of all operational office transactions
- General cleanliness of reception area and workspace
- Scheduling of inspections, repairs and service calls
- Generating invoices for daily transactions, inspections and service calls
- Resolves collections by examining customer payments and payment history
- Various other administrative tasks, as may be required, which would aid in the smooth flow of the day-to-day operations of the office

Applicant must have the following;
- Minimum 3 years office experience
- Experience in Invoicing/Billing
- Experience in Scheduling of inspections, service and repair
- Willingness to learn
- Typing accuracy
- Attention to detail while focusing on main objectives
- Able to prioritize work and meet deadlines
- Strong organizational skills for people and information
- Motivated, friendly and approachable
- Excellent team player
- Proactive
- Knowledgeable in Microsoft Office and Google Drive; high efficiency in Word, Excel, Outlook and Quickbooks

If you want to work for an exciting, growing dynamic company and have the necessary qualifications, please submit your resume through Indeed.

**Job Types**: Full-time, Permanent

Work Remotely
- No

**Job Types**: Full-time, Permanent

**Salary**: $18.00-$23.00 per hour

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Vision care

Schedule:

- 8 hour shift

**Experience**:

- Data Entry: 3 years (required)

Work Location: In person

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