Office Administrator/receptionist

6 days ago

North York, Canada The Meritus Group Management Inc. Full time

The Meritus Group located in North York is one of Canada’s fastest growing condominium management company that has a strong focus on providing impeccable service to our clients.

We are looking for an Office Administrator to join our dynamic organization. This position is a fast-paced job as part of an outstanding team will create great rewards. This role will provide support to the Property Managers and Director of Administration and Support as needed.

**Key responsibilities for this role will include**:

- Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence.
- Arrange and attend executive team meetings; take, distribute, and archive meeting minutes and/or diaries.
- Ensure adequate supplies of office stationery, general office supplies, office furniture, and other equipment.
- Assist in preparing monthly meeting packages.
- Understanding and knowledge of the declaration, rules and regulations pertaining to each corporation.
- Prepare and update information and emergency contact sheets for all buildings.
- Covering site while property managers are away.
- Other duties as required.
- **Strong administrative & organisational skills**: Document handling, scheduling, multitasking
- **Excellent communication**: Clear verbal and written interaction with residents, boards, and contractors
- **Customer service focused**: Friendly, professional, and responsive to resident needs
- **Attention to detail**: Accuracy in notices, records, and meeting documentation
- **Tech-savvy**: Proficient in Microsoft Office; experience with property management software is a plus
- **Knowledge of condo management**: Understanding of The Condominium Act and board procedures is an asset
- **Reliable and professional**: Able to work independently, maintain confidentiality, and handle pressure gracefully

**Job Types**: Full-time, Permanent

Pay: $45,000.00-$50,000.00 per year

Work Location: In person

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