Receptionist and Sales Administrator

**POSITION: RECEPTIONIST AND SALES ADMNISTRATOR**

**Reports to**

HR and Operations Coordinator

**Location**

Head Office, 85 Renfrew Drive, Markham, Ontario

**Type of Position**

Full-time Permanent

**Who We Are?**

At Green City, we live and breathe sustainable luxury. It starts right at the design stage with innovative ideas, natural materials and energy saving technologies. Through environmental sustainability and equitable development strategies, Green City is focused on the future. We offer homeowners greener communities and more efficiency in home design.

**Position Overview**

In the role of the Receptionist and Sales Assistant, you will be responsible to oversee operational and sales duties within the office while being the first point of contact for staff, sales team, clients, and external business partners. This position provides support to the operations and sales/marketing department to ensure the business functions efficiently.

**Key Functions & Duties**
- Greet Clients and visitors in person with a positive and helpful attitude by acting as the first point of contact and provide general information to staff, clients, and the public relating to their questions, concerns, or suggestions.
- Provide administrative support to co-workers and Senior management (President, Vice President of Business Operations, Coordinator of HR & Operations and Sales/Marketing Manager).
- Maintain a professional appearance demeanor, and attitude.
- Maintain a clean, safe, organized fully stocked and well-presented reception area by complying with procedures, rules, and regulations.
- Assisting with a variety of administrative and sales tasks including copying scanning, faxing orders, invoices, presentations, publications, and reports.
- Maintain security by following company procedures.
- Administer and manage inbound and outbound mail, including priority post, packages, courier services and other correspondences.
- Arrange meetings and work closely with GC staff and sales team to ensure successful execution of meetings and appointments.
- Participate in team meetings and training as required by Supervisor.
- All other related duties as required by Supervisor and Senior Management.
- Biometric system functions.
- Procurement and tender processes.

**Skills & Qualifications**
- University degree or college diploma in Business Administration, Office Administration or a relative field.
- A minimum of 2 years experience in Office Administration, or other similar roles.
- Excellent listening, oral and written communication skills.
- Proficient in Word, Outlook, & MS Excel spreadsheets.
- Strong attention to detail and proven accuracy skills.
- Able to work independently, multi-task and perform in a fast-paced environment with tight deadlines.
- Ability to greet and address individuals in a professional manner.
- Positive attitude, consumer focused and team player.
- Strong technical and analytical skills.
- Green City Communities Inc. is an equal opportunity employer committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live, including those with disabilities. Should you require accommodation or support in any aspect of our recruitment and selection process, we will work with you to meet your needs._

**Benefits**:

- Dental care
- Life insurance
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- Markham, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person