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Administrative Assistant

3 weeks ago

Thunder Bay, Canada Lakehead University Full time

**ADMINISTRATIVE ASSISTANT**

***Physical Plant**

**Thunder Bay Campus**

**Contract, Part Time (up to 15 hours per week)**

**Competition # GEN-23-03**

**DUTIES**:

- Answer phones and take messages when required.
- Setting up ledgers and maintaining records of capital funded projects - FRP, SCIP, organizing and

coordinating meetings.
- Oversee the database implementation and maintenance of employee training, inventory,

elevator licensing, safety equipment inventory, employee uniforM/Footwear purchases/invoices, etc.
- Oversee attendance for part-time and full-time payroll processing, vacation,

sick, overtime usage all while meeting strict deadlines.
- Greet contractors, visitors, staff/faculty for meetings.
- Analyze and solve problems associated with responsibilities and gather information for staff inquiries.
- Supports front administration during vacation or illness.
- Maintain confidential staff files.
- Answer and disseminate information to employees.

**QUALIFICATIONS**:
***- Minimum Post-Secondary education with 2 years of proven administrative assistant experience.

Diploma or Degree in Business Administration would be an asset;
- Front desk and customer experience are preferred
- Demonstrated proficiency with PC’s, and various office programs including Microsoft Office

(Word, Excel), Google Workspace, etc.
- Ability to work independently and as part of a team
- Excellent communication, organizational and interpersonal skills
- Ability to handle stress, constant interruptions, and numerous deadlines