Leasing Coordinator

Ronmor is an established private real estate company based in Calgary, Alberta that has been operating for more than 30 years. The company owns and manages an extensive portfolio of shopping centres, office buildings, industrial properties, and one of the largest private land holdings in the province.

With great emphasis on creating innovative projects with sustainable design and superior construction quality, Ronmor typically develops and retains ownership of its projects. This mandate has helped Ronmor evolve into a sophisticated development and management company that maintains a long-term vision.

Ronmor is a successful family-owned, third generation company, owned by two families with long, deep roots in Alberta who remain active in the direction and leadership of the company.

**OVERVIEW**

Reporting to the Vice President, Leasing, the Leasing Coordinator is responsible for providing timely and accurate organizational and administrative support to the Leasing team and its clients/tenants as well as overseeing and managing assigned leasing portfolio.

**KEY FUNCTIONS AND RESPONSIBILITIES**
- Draft and prepare lease agreements and various lease-related documents, such as amendments, extensions, consents to sublease, deferrals, parking agreements, surrender, terminations, control letters, and renewal reminders
- Promptly review and follow up on all lease documentation to ensure accuracy and completeness
- Review and monitor leasing inputs in the database system
- Track, update and maintain all leasing documentation and files, both hard and soft copy
- Conduct precedent reviews and updates
- Review and approve database and abstracts
- Prepare for and attend meetings regarding leasing and prepare meeting minutes and follow up on action items
- Stay updated on industry and legal trends and requirements
- Provide administrative support to the VP of Leasing and Leasing Team as required
- Produce and distribute monthly reports to Leasing, Property Management and Accounting departments as required
- Other duties as required

**Leasing**:

- Stay up to date on industry and legal trends and requirements
- Prepare draft Proposals to Lease for retail, office and industrial properties
- Maintain and keep track of a Conditional Deal during due diligence period for SDM, Credit Search, Financials, Owner Approval, Security Deposits, etc. before waiving Landlord’s conditions
- Maintain electronic filing of all conditional deals, signed SDMs, financials, credit reports as well as hard copy filing in the relevant Tenant Leasing folder
- Produce and maintain up-to-date leasing analysis including new leasing statistics and renewals
- Assist and prepare Leasing/Marketing material and presentations
- Update Marketing flyers for all Properties
- When required, update floor plans, as-built drawings, area certificates, etc.

**Lease Documentation Management**:

- **Draft leases, lease extension agreements, lease amending agreements, landlord’s consents to sublease and assignments
- Liaise with tenants and solicitors to complete the negotiation of lease documentation
- Liaise and follow-up with tenants for execution of lease documentation

**REQUIREMENTS (EDUCATION, EXPERIENCE, SKILLS, QUALIFICATIONS)**
- Legal Assistant Diploma or equivalent work experience is preferred
- 5+ years of administration experience, ideally in a leasing support role and/or lease documentation capacity
- Knowledge of real estate industry, leasing and contract terminology, principles and procedures
- Advanced proficiency with MS Office suite
- Experience using DocuSign
- Prior experience with property management software is an asset
- Strong organizational and time-management skills
- Able to prioritize and successfully manage multiple requests simultaneously
- Strong analytical and problem-solving skills
- Strong attention to detail
- Excellent communication skills, both written and verbal
- Strong interpersonal skills
- High level of professionalism including confidentiality, tact and discretion
- Customer-service focused
- Positive, collaborative and team-oriented attitude
- Flexible and adaptable to changing work demands
- Strong work ethic

**KEY RELATIONSHIPS**
- Reports to the Vice President, Leasing
- Regularly communicates and works with other internal departments
- Communicates with prospective, new and existing tenants and the brokerage community

**WORKING CONDITIONS**
- Office environment
- Prolonged hours in front of the computer
- Fast paced environment often with competing priorities
- Consistently high workload
- Occasional travel required
- Ronmor is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other characteristic protected by country, regional or local law. Employment selection decisions are based solely on merit, qualifications, and abilities._