Leasing Coordinator

**Join Onward: Transforming Lives through Affordable Housing and Community Engagement**
- At Onward, we stand for more than just housing; we represent affordability, community, and the fostering of personal growth. Our commitment to creating affordable homes and empowering individuals to thrive is what drives us. With over five decades of history, Onward stands as a leading not-for-profit dedicated to affordable housing in Calgary._

**Our Mission**:Onward focuses on creating, renovating, and expertly managing properties to provide homes for over 3,000 individuals, predominantly with lower incomes. We work closely with over 50 social-service agencies to introduce residents who require support. Our buildings, spread across the city, cater to individuals, families, seniors, Indigenous persons, newcomers to Canada, and others who benefit from personalized agency support for various needs, including mental health, addictions, and mobility challenges.

**Our People, Our Strength**: To fulfill our mission, we rely on an exceptional team of dedicated employees. We seek team members who value results, leadership, and inclusive practices, believing in the power of collaboration and demonstrating courage where needed.

If you resonate with our vision and share our values, we invite you to join us on our mission to make a meaningful difference in people's lives.

**What We Need from This Role**

Reporting to the Senior Manager, Resident Services, the Leasing Coordinator will play a key role in supporting the efficient operations of Onward’s property management team, specifically within the managed portfolio of Seniors Housing. This position involves assisting with leasing activities, ensuring compliance with operational standards, and performing various administrative tasks related to leasing and resident services in this specialized housing portfolio.

**Key Duties and Responsibilities**:
**Leasing Support**
- Coordinate lease renewals and ensure timely follow-up with residents in the Seniors Housing portfolio.
- Maintain accurate records of all leasing activities and tenant correspondence specific to the seniors housing program.

**Auditing and Compliance**
- Support the resolution of any issues identified during audits, collaborating with teams to ensure compliance with Alberta Government Seniors Housing requirements and implement corrective actions.
- Conduct regular audits of lease agreements, ensuring accuracy and timely updates in property management software (such as Yardi).

**Operational Support**
- Review and update leasing-related policies and procedures as needed, in alignment with Alberta Government Seniors Housing regulations.
- Administer operational programs such as Resident Insurance and tenant credit checks for the seniors housing portfolio.
- Assist in managing accounts receivables, including aging reports, collection calls, and any necessary filings with the RTDRS for senior residents.

**Collaborative Work**
- Provide coverage for team member vacancies through remote or on-site support as required.

**What You Bring**:

- A clear criminal background check/vulnerable persons check.
- A minimum of two years of administrative experience, ideally within property management.
- Experience with Yardi or similar property management software.
- Strong knowledge of Residential Tenancy Acts is an asset.
- Ability to work independently and handle multiple priorities.
- Excellent customer service, communication, and problem-solving skills.
- A team player with the ability to collaborate with diverse groups.

**You’ll Stand Out If You Also Have**:

- Previous experience with a not-for-profit housing organization.
- Familiarity with property management software such as Yardi.

**Working environment, conditions and physical demands**

The position entails moderate physical activity such as property visits, alongside computer and desk work. The work environment may occasionally be stressful due to handling sensitive situations, managing competing priorities, and meeting tight deadlines. Hours are typically 37.5 per week but may vary based on circumstances, occasionally requiring after-hours and weekend work.

**Compensation**
- A competitive salary
- Potential performance bonus: Up to 5%
- Initial vacation entitlement of three weeks
- Comprehensive benefits package including a health spending account
- RRSP featuring an automatic 5% contribution from Onward and an additional 2% contribution with a matching component
- Five flex days per year
- A dynamic and supportive work environment where your actions make a real impact in the community

**Our Commitment**

Our commitment to diversity, equity, and inclusion ensures equal opportunities for all applicants; we encourage individuals from all backgrounds to apply.

Thank you for your interest in Onward

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