Payroll Assistant

Department: Finance

Position Type: Seasonal

Contract Start Date: April 1, 2025

Contract End Date: October 31, 2025

Hourly Rate: $17.50

Hours: Varies based on operational requirements (April, May and June: 5 days per week; July and August: 3 days per week; September: 5 days per week; October 3 days per week)

**Location**:In-office

What we offer:

- Flexible work arrangements where no one day is similar
- Working in a beautiful park setting
- Free entrance to the Park, including to our many public special events
- Employee discounts on food and retail items and free parking

Who We Are:
Heritage Park is Canada's largest living history museum and offers visitors a chance to experience life in Western Canada from the 1860s to the early 1950s. The Park features historical buildings, costumed interpreters, working antiques, and various exhibits that provide insight into the region's past.

Job Overview:
Reporting to the Director of Finance, Controller, the Payroll Assistant provides services in the areas of payroll processing and related systems. This role will primarily focus on assisting with onboarding a large number of new employees and ensuring timely and accurate payroll processing. Working with the Senior Payroll and Finance Analyst, the position will support payroll-related functions for the contract period.

**Responsibilities**:
Payroll Support
- Assist in processing new employee information, including setting up payroll records, entering data into payroll systems, and ensuring all necessary documents are complete and accurate
- Distributes login instructions to all newly onboarded seasonal employees, enabling them to clock in and out efficiently through Payworks
- Accurately input employee hours, pay rates, and deductions into payroll systems for each pay period
- Assist with timecard management, ensuring accuracy in recorded work hours, and troubleshooting discrepancies as they arise
- Ensure proper documentation is maintained for payroll processing, including employee tax forms and benefits enrollment
- Help generate and review payroll reports to ensure accuracy and compliance with company policies and legal requirements
- Address payroll-related inquiries from employees, including pay stubs, deductions, and adjustments
- Handles the offboarding process for seasonal staff in Payworks, ensuring accurate removal of records and compliance with company policies
- Processes Records of Employment (ROEs) for seasonal employees in accordance with legal requirements, ensuring accuracy and timeliness.
- Provide support to the payroll team in various administrative tasks as needed, particularly during the onboarding of a large number of seasonal employees

Organizational Excellence and Wellbeing
- Contribute to inspiring and immersive experiences at the Park through your roles and responsibilities by engaging in Heritage Park initiatives that align with the overall mission and vision of the Park
- Demonstrate commitment to workplace health and safety by complying with Heritage Park's Health, Safety and Environment Management System (HSEMS), following safe work practices, reporting work-related incidents, injuries and hazards, participating in employer training, and adhering policies including the Code of Conduct and the Workplace Violence and Harassment Policy
- Actively support a positive work environment by creating an atmosphere of inclusion, engagement and fulfillment in line with Heritage Park values
- Demonstrate responsible stewardship of our people, collections and financial assets by ensuring that they are handled with integrity, sustainability, and a focus on long-term benefits for the organization and its stakeholders

Required Qualifications:

- Minimum secondary school education is required. Post-Secondary Education in Business Administration or HR would be an asset
- Working towards a Payroll Compliance Practitioner (PCP) or Certified Payroll Manager (CPM) designation is as asset
- Current membership with the Canadian Payroll Association of Canada (CPA) is an asset
- A minimum of 1 year’s prior experience in an HR or payroll administrative role is required; High-volume data-entry experience would be an asset
- Prior experience working on the Payworks payroll system is an asset
- Medium-level proficiency in using Office 365 (SharePoint, OneDrive, Excel, Word) and proficiency in HR software and applicant tracking systems.
- Ability to meet deadlines and work independently while responding quickly to changing priorities
- A high degree of comfort in a fast-paced, high-volume work environment
- A demonstrated track record of accuracy with a high volume of transactions
- Excellent customer service focus, including the ability to handle and manage competing priorities.
- Demonstrated strong interpersonal and communication skills in a client-faced setting